Program Coordinator - Magelli Office of Experiential Learning - Gies College of Business

Illinois Business Consulting

The Magelli Office of Experiential Learning at the University of Illinois’ Gies College of Business supports high-impact, project-based learning opportunities that connect students with real-world business challenges. The office partners with faculty, students, and external organizations to deliver experiential programs that enhance academic learning, professional development, and employer engagement across the College.

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Coordinate and deliver core operational components of experiential learning programs within the Gies College of Business. Serve as a central point of coordination for Illinois Business Consulting (IBC), Illinois Consulting Academy (ICA), and related co-curricular initiatives by managing program workflows, timelines, and stakeholder engagement across students, faculty, staff, and external partners. The Program Coordinator exercises independent judgment to prioritize tasks, resolve issues, and ensure alignment with program objectives.

The role supports the successful delivery, visibility, and continuous improvement of project-based learning experiences while maintaining consistency with college and university policies.

• Program Coordination:
  Facilitate effective delivery of experiential learning programs through cross-stakeholder coordination and oversight of program operations, including coordinating program delivery across student leadership teams, faculty, professional staff, and external partners; maintaining and overseeing program workflows and timelines using Asana or comparable project management tools; coordinating logistical components of program activities and events (space reservations, catering, travel, etc.).
• Program Documentation:
  Coordinate program documentation, contracts, NDAs, and student compliance requirements in accordance with university and program policies.
• Stakeholder Support:
  Serve as point of contact for faculty, students, and partners to support timely completion of program deliverables and address operational questions; support delivery of experiential learning events such as workshops, client meetings, and program celebrations; contribute to ongoing refinement of program processes and operational playbooks to improve consistency, scalability, and student experience.
• Program Communications:
  Support program communications and visibility efforts, coordinate with Gies Marketing & Communications for alignment on timelines, messaging, and asset delivery, manage program digital presence and social media activity using pre-approved content, perform light content updates and edits to program materials using Canva, support newsletters, mailing lists, and communication campaigns, and ensure consistency of messaging, tone, and branding across program materials and digital communications.

• Bachelor’s degree.
• At least three (3) years of experience in education, training, or supporting faculty and students in an academic setting (Master’s Degree may substitute for one year of experience).
• Demonstrated experience enforcing program or institutional policies and managing challenging interactions with students or stakeholders professionally.

• Experience developing or executing digital communications, online marketing, or email campaigns using tools such as Mailchimp.
• Experience managing projects using project management or workflow tools such as Asana, Trello, or
• Previous experience organizing events and professional communications.
• Previous experience with University Contracts system, Webtools, and other UIUC software or applications.
• Ability to work independently and as part of a team to execute tasks in a timely manner in a fast-paced professional environment.
• Strong interpersonal communication skills, professional writing, commitment to excellent customer service, and effective communication to internal and external audiences.
• Ability to collect and analyze data.
• Proficiency with Microsoft Office and other programs such as Qualtrics or Salesforce.
• Ability to exercise sound…