Academic Program Coordinator - College of Veterinary Medicine

Academic Program Coordinator – College of Veterinary Medicine Job Summary

Coordinate veterinary student academic course programs and serve as an expert resource to provide high level management support for the Associate Dean for Academic and Student Affairs in the College of Veterinary Medicine, including student advising and curricular support. Represent the office and its mission and values throughout the college and university in matters of veterinary student policies and regulations as program administration.

This position involves close interaction with professional program students, faculty, staff, and campus contacts.

• Coordinate the management logistics of the professional curriculum, including rotations, evaluations, reports and serve as an expert resource and facilitator.
• Coordinate and provide support to faculty curriculum committees, including coordination of course reviews/revisions and approval process.
• Conduct needs assessment for professional development courses as necessary for spring and fall semesters.
• Coordinate and manage the professional student rotation scheduling, including coordination of courses with faculty and development of clinical rotation schedules.
• Serve as an expert resource to students, faculty, and other offices as necessary to resolve instructional issues and scheduling concerns; consult with the Associate Dean for Academic and Student Affairs as necessary.
• Manage and/or maintain electronic systems (i.e. Medtrics) related to the curriculum, including determining the number and timing of rotations, scheduling tracking, updating rotation coordinator assignments, analyzing appropriateness of changes, updating student information, schedule Medtrics training sessions, verifying evaluators, and releasing evaluations.
• Monitor academic progress of students, verification of program requirements (as stipulated by faculty evaluators), and certification of degrees.
• Assist with the national licensing board examination (NAVLE) process.
• Work with the student outcomes assessment and assessments surveys, providing reports and data as necessary to the Associate Dean for Academic and Student Affairs.
• Work closely with the Associate Deans within the ASA office to analyze situations and organization structure to ensure teaching, research and scholarly goals of the professional academic program are being met.

• Serve as a primary expert resource for students and/or faculty on policy and procedural questions or redirect them to the appropriate campus office.
• Track student academic progress and bring issues to the attention of the Associate Dean for Academic and Student Affairs; facilitate communication and follow up support.
• Serve as secondary contact for student issues and assist Associate Dean with determination of when a student needs support services (i.e. DRES accommodations, counseling, etc). Provide information and evaluation of grades and academic progress as needed to identify students who may be struggling and in need of support; provide follow up communication as necessary and keep Associate Dean for Academic and Student Affairs informed.
• Support the disability accommodation processes and ensure proper procedures are followed in consultation with the Associate Dean for Academic and Student Affairs.
• Coordinate tutoring program providing assistance to students needing services.

• Develop and implement processes and procedures for optimal accuracy and efficiency.
• Oversee student employees.
• Administratively responsible for the coordination by office staff of the annual events or programs.
• Oversee white coat ceremony and assist with other events related to student activities, i.e. orientation/blue coat ceremony, new student day, commencement.
• Implement changes or new initiatives as indicated by the Associate Dean for Academic and Student Affairs.
• Recruit, select, and orient student peer tutor managers in collaboration with the Associate Dean for Academic and Student Affairs.

• Compose draft authoritative correspondence that relays the position of the office or Associate…