Administrative Associate, College of Education - University Primary School

ADMINISTRATIVE

• Assist the Director of University Primary School, understanding programmatic goals and priorities of the Director to prioritize issues and improvements.
• Direct and document daily administrative operations and promote the mission of the school and campus mission.
• Respond to routine and non-routine inquiries, policies, and procedures.
• Initiate and coordinate with other units and programs on campus to benefit the school.
• In partnership with Director, teachers, families, and other school stakeholders, communicate and organize information for school website, electronic and non-electronic correspondence, calendar, and news releases.
• Serve as a resource to the overall school, especially in matters of safety or urgency.

• Recruit, hire, and supervise undergraduate and graduate hourly employees. Collaborate closely with leadership and HR to manage these appointments and payroll approvals.
• Collaborate closely with leadership and HR to enter graduate student appointments and yearly academic hourly appointments.
• Monitor and oversee annual University and State of Illinois school trainings such as Blood Bourne Pathogens, DCFS, asthma, p-card, ethics, and sexual misconduct training for program employees ensuring compliance with state and federal law.
• Maintain accurate door access for program employees, and relevant UIUC students and partners for safety and compliance.
• Supervise and communicate school entry for families and visitors using Raptor system for safety and compliance.
• Seek out and attend professional development and training, resources, and education to enrich professional skills and collaborate with school team to share knowledge.
• Assist with yearly admissions process by responding to inquiries, supporting school visits/open houses, and preparing admissions information for admissions committee.
• Actively participate and contribute to the creation of a work environment that is supportive, respectful, welcoming, collaborative, inclusive, and promotes good.

• Build and maintain healthy relationships with children and families as the front-office to the program; respond to needs and concerns of children and families in partnership with Director and teachers.
• Submit and coordinate mandated state and federal documents and records, maintaining confidentiality.
• Coordinate and communicate with teachers and families to collect student records and initiate student record transfers to and from school.
• Design, develop, and maintain aesthetic improvements to the physical environment of the school.
• Oversee technology support, organization, and purchasing for school.

• Assist with annual budget preparation and oversee expenditures and monthly reconciliation of finances.
• Maintain Pcard and Tcard, make and advise on purchases for the school, and submit expenditures as Pcard reconciler for program employees.
• Manage travel arrangements and travel/expense reimbursements for Director and school staff.
• Oversee transfer of funds between school and greater University for payments for services.
• Responsible for monthly billing and deposits for the school using Banner and leading communication for tuition/deposits.

• Performs other related duties as assigned.