Capital Maintenance Planning Professional - Facilities & Services

Job Summary

The Capital Maintenance Planning Professional has primary responsibility for pre‑planning efforts addressing deferred maintenance for academic facilities. Using professional project delivery expertise, technical knowledge of building systems and codes, the holder develops preliminary project scopes and budgets to address known deficiencies, assists in the prioritization of campus capital renewal needs, reviews construction documents and shop drawings provided by professional services consultants and internal Facilities & Services staff to confirm conformance with identified scope, provides opinion on applicable codes, and accurately tracks completed deficiencies in the facility condition reports.

The position maintains accurate record keeping of completed projects and supports the mission, vision, values and guiding principles of Facilities & Services.

• Compile preliminary technical project scope and budget for capital renewal projects based on knowledge and understanding of applicable equipment and code requirements.
• Prepare project scope and budgets for campus and classroom improvement projects.
• Maintain deferred maintenance database.
• Research existing facility conditions and requirements to provide recommendations for prioritized replacement; coordinate and collaborate with other planners and professionals within Facilities & Services and university partners.
• Review project design documents prepared by Professional Service Consultants (PSC) and construction stage shop drawings to ensure adherence with defined scope and conformance to applicable building codes.
• Work with Facilities & Services Focus Groups to prioritize campus deferred maintenance needs.
• Assist Facilities & Services staff, university clients, and university consultants with deferred maintenance information.
• Provide architecture or engineering design assistance and interpretation to campus clients and Facilities & Services staff members.
• Assume role of project planner when requested, including preparing project scope, schedule, budget documents; PSC selection and contract negotiation; project planning coordination and documentation to prepare for Project Management.
• Participate in presentation and report preparation as it relates to capital maintenance planning at least annually and as requested.
• Research and gather documentation of facility conditions at campus buildings and structures with Facilities & Services and campus facility representatives.
• Participate in the QBS process for selection of PSCs as assigned, and in facility planning committees, leading and participating in quarterly deferred maintenance planning meetings.
• Other duties as assigned by the Director of Planning.

• Bachelor’s degree in Architecture or Mechanical Engineering or Electrical Engineering.
• Current registration as an Architect or Professional Engineer in the State of Illinois, or ability to be registered within 6 months of hire.
• Minimum of 5 years of progressively responsible experience in the full scope of facilities planning, design, or construction.

• Master’s degree in architecture or mechanical engineering or electrical engineering.
• Leadership in Energy and Environments Design (LEED) accreditation.

• Comprehensive working knowledge of building systems and construction practices.
• Construction project estimating experience.
• Working knowledge of university facility standards.
• Ability to communicate well, delegate and supervise the work of support staff and students.
• Strong knowledge of and experience with applicable building codes and energy conservation in buildings.
• Familiarity with ADA Accessibility Guidelines and Illinois Accessibility code.
• Demonstrated continuing education in architecture and engineering topics.
• Ability to manage multiple projects concurrently.
• Ability to develop priorities.
• Experience with Microsoft Project or other pertinent scheduling software.
• Experience with Microsoft Office Suite software.
• Working skills and familiarity with AutoCAD.
• Working knowledge of Adobe and/or Bluebeam software.

This is a 100% full‑time…