Capital Maintenance Planning Specialist - Facilities & Services

Capital Maintenance Planning Specialist - Facilities & Services

The Capital Maintenance Planning Specialist, under the direction of a design professional, has responsibility for pre-planning efforts addressing deferred maintenance for academic facilities. Using project delivery expertise and technical knowledge of systems and codes, the specialist develops preliminary project scopes and budgets to address known deficiencies, assists in the prioritization of campus capital renewal needs, reviews construction documents and shop drawings to confirm conformance with identified scope, provides opinions on applicable codes, and accurately tracks completed deficiencies in facility condition reports.

• Compile preliminary technical project scope and budget for capital renewal projects based on knowledge and understanding of applicable equipment and code requirements.
• Under guidance of a design professional, prepare project scope and budgets for campus and classroom improvement projects.
• Maintain deferred maintenance database.
• Research existing facility conditions and requirements to provide recommendations for prioritized replacement.
• Review project design documents prepared by Professional Service Consultant and construction stage shop drawings to ensure adherence with defined scope and conformance to applicable building codes.
• Work with F & S Focus Groups to prioritize campus deferred maintenance needs.
• Assist F & S staff, university clients, and university consultants with answering questions regarding deferred maintenance documentation and costs.
• Assist in providing architectural or engineering design interpretation to campus clients and F & S staff members.
• Assume role of project planner when requested, including preparing project scope, schedule, budget documents; PSC selection and contract negotiation; project planning coordination and documentation to prepare for Project Management teams.
• Participate in presentation and report preparation as it relates to capital maintenance planning.
• Discuss facility needs with F & S and campus unit representatives.
• Other duties as assigned by the Director of Planning.

• Bachelor's degree in Architecture or Mechanical Engineering or Electrical Engineering.
• Five (5) years of progressively responsible experience in the full scope of facilities planning, design, or construction.

• Master's degree in architecture or mechanical engineering or electrical engineering.
• Leadership in Energy and Environments Design (LEED) accreditation.

• Comprehensive working knowledge of building systems and construction practices.
• Construction project estimating experience.
• Working knowledge of university facility standards.
• Ability to communicate well, delegate and supervise the work of support staff and students.
• Strong knowledge of and experience with applicable building codes and energy conservation in buildings.
• Familiarity with ADA Accessibility Guidelines and Illinois Accessibility code.
• Demonstrated continuing education in architecture and engineering topics.
• Ability to manage multiple projects concurrently.
• Ability to develop priorities.
• Experience with Microsoft Project or other pertinent scheduling software.
• Experience with Microsoft Office Suite software.
• Working skills and familiarity with AutoCAD.
• Working knowledge of Adobe and/or Bluebeam software.

This is a 100% full-time Civil Service 5002 – Program Coordinator position, appointed on a 12‑month basis. The expected start date is as soon as possible after July 25, 2026
. The budgeted salary range for this position is $70,000‑$90,000.

This position is eligible for benefits, including Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid Time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act.