Capital Maintenance Planning Specialist - Facilities & Services

Capital Maintenance Planning Specialist

The Capital Maintenance Planning Specialist, under the direction of a design professional has the responsibility for pre-planning efforts addressing deferred maintenance for academic facilities. Using project delivery expertise, technical knowledge of systems and codes, develop preliminary project scopes and budgets to address known deficiencies, assist in the prioritization of campus capital renewal needs, review construction documents and shop drawings to confirm conformance with identified scope, provide opinion on applicable codes, and accurately track completed deficiencies in the facility condition reports.

Support the mission, values and guiding principles of Facilities & Services.

Duties & Responsibilities:

• Compile preliminary technical project scope and budget for capital renewal projects based on knowledge and understanding of applicable equipment and code requirements.
• Under the guidance of a design professional, prepare project scope and budgets for campus and classroom improvement projects.
• Maintain deferred maintenance database.
• As part of future planning efforts and under the guidance of a design professional, research existing facility conditions and requirements to provide recommendations for prioritized replacement.
• Review project design documents prepared by Professional Service Consultant (PSC) and construction stage shop drawings to ensure adherence with defined scope and conformance to applicable building codes.
• Work with F&S Focus Groups to prioritize campus deferred maintenance needs.
• Assist F&S staff, university clients, and university consultants with answering questions regarding deferred maintenance documentation and costs.
• Assist in providing architecture or engineering design interpretation to campus clients and F&S staff members.
• Assume role of project planner when requested, including (but not limited to) preparing project scope, schedule, budget documents; PSC selection and contract negotiation; project planning coordination and documentation to prepare for Project Management teams.
• Participate in presentation and report preparation as it relates to capital maintenance planning.
• Discuss facility needs with F&S and campus unit representatives.
• Other duties as assigned by the Director of Planning.
• Support the Mission, Vision, Values and Guiding Principles of Facilities & Services.

Minimum Qualifications:

• Bachelor's degree in Architecture or Mechanical Engineering or Electrical Engineering.
• Five (5) years of progressively responsible experience in the full scope of facilities planning, design, or construction.

Preferred Qualifications:

• Master's degree in architecture or mechanical engineering or electrical engineering.
• Leadership in Energy and Environments Design (LEED) accreditation.

Knowledge, Skills and Abilities:

• Comprehensive working knowledge of building systems and construction practices.
• Construction project estimating experience.
• Working knowledge university facility standards.
• Ability to communicate well, delegate and supervise the work of support staff and students.
• Strong knowledge of and experience with applicable building codes and energy conservation in buildings.
• Familiarity with ADA Accessibility Guidelines and Illinois Accessibility code.
• Demonstrated continuing education in architecture and engineering topics.
• Ability to manage multiple projects concurrently.
• Ability to develop priorities.
• Experience with Microsoft Project or other pertinent scheduling software.
• Experience with Microsoft Office Suite software.
• Working skills and familiarity with AutoCAD.
• Working knowledge of Adobe and/or Bluebeam software.

Appointment Information:

This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after July 25, 2026. The budgeted salary range for this position is $70,000-$90,000. We strive to provide a competitive salary, consider factors such as available market data, internal equity, candidate qualifications, and budget constraints. Final salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This position is eligible for sponsorship for work authorization, except for sponsorship of a new H1B petition that would incur the $100,000 fee. For more information on Civil Service classifications, please visit the SUCSS web site at https://(Use the "Apply for this Job" box below)..

Application Procedures & Deadline Information:

Applications must be received by 6:00 pm (Central Time) on July 25, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through  will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.

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