Customer Service Team Member

JOB DESCRIPTION

Title: Customer Service Team Member

Supervisor: Operations Manager

Status: Hourly position

General Function: The Front Desk Manager is responsible for providing member services and performing customer services duties designed to make the Sawmill Sports Hub member’s experience as pleasant as possible.

Responsibilities and Principal

Activities:

Customer Satisfaction / First Point of Contact:

• Be the “face” of Sawmill Sports Hub —greet all customers who call or enter
• Be knowledgeable about all Zone programs and activities
• Be a source of information and/or a conduit to someone who knows
• Facilitate all customer requests
• Follow up to be certain all requests are addressed

Assist with Customer Sales & Retention:

• Be up-to-date on the status of all Sawmill Sports Hub leagues, programs and activities
• Assist with sign-ins, payments, rosters, and schedules
• Disseminate sales information on additional programming
• Encourage renewals and additional participation

Registration and payment processing:

• Handle registrations hand-delivered, mailed to the Sawmill Sports Hub, received via fax, e-mail or other method
• Enter registration information into MIS
• Enter payment information into MIS
• Process registration form per Sawmill Sports Hub format (i.e. give registration form and copy of payment to sports director, youth director, general manager, etc.)
• Register and reserve birthday parties and other facility rentals and accept full payment or down payment as directed

Café assistance:

• Attend to café needs during off time
• Supplement sales of food and beverage items, tokens, and other retail items as needed

Data-entry:

• Entering of new data base information on Sawmill Sports Hub users
• Enter additional data information into MIS from, but not limited to: athletic association mailing lists, birthday party waiver forms, school field trip waiver forms, door prize entry forms from various activities, etc.

Player card maintenance:

• Taking photos of Sawmill Sports Hub player card participants
• Taking payment for Sawmill Sports Hub player cards
• Printing and distributing player cards as directed

Waiver form maintenance:

• Verify that all rostered team players have valid waiver forms on file
• Verify that all registered activity participants have valid waiver forms on file Ensure that all waiver forms have corresponding individual data entries in MIS
• Maintain alphabetical file catalog of all received Sawmill Sports Hub waiver forms

Front desk and entry presentation, material and literature display, and general cleanliness and aesthetics:

• Ensure that entry-way and front desk present clean, organized image to general public
• Ensure only Sawmill Sports Hub-approved materials are displayed
• Ensure materials are all current and up to date, if needed inform General Manager or appropriate sales personnel if materials are out of stock or need updating

Perform other duties & projects as requested, may include, but not be limited to:

• Set up of facility rooms and areas for birthday parties and special events
• Special office functions of mailings, copying materials, creation of flyers, writing of correspondence, etc.
• Maintenance or janitorial functions to ensure safe and smooth facility operations
• Informative or marketing telephone calls as directed

Skills/Training Requirements

• Aptitude for Customer Service
• Knowledge of Maximum Solutions software application
• Data entry skills