Finance Coordinator

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes.

Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

Reporting to the Finance, Tax, and Partner Accounting Analyst, the Finance and Tax Coordinator will provide day-to-day administrative and analytical support to the CFO, as well as to the broader finance function. The position requires strong analytical and organizational skills, a continuous improvement mindset, and a high degree of professionalism.

Generally standard hours – 8:30 a.m. to 5:30 p.m., Monday to Friday, with flexibility to extend earlier / later or to weekend as required.

Administrative Support for CFO/Finance Function

• Perform routine inbox and calendar maintenance for the CFO; ensure that the CFO’s schedule is aligned with clearly identified priorities and that all emails that require action are acted upon; archive and save emails as appropriate
• Assist the CFO in preparing for meetings with key stakeholders by ensuring that prep materials are ready well in advance; ensure that the CFO has adequate time and materials to engage in fruitful discussions
• Drive the weekly CFO/Managing Partner meeting agenda-setting process to conclusion; circulate draft agendas, obtain feedback, issue follow-ups regarding materials, regularly meet with finance team members to ensure alignment, prepare and edit materials to ensure they are accurate, substantive, and professional
• Prepare and submit accurate expense reports for approval on behalf of CFO
• Coordinate travel logistics for CFO
• Other tasks as needed

Technical Support for Partners/Stakeholders/Finance Function

• Maintain various finance SharePoint sites and handle access requests
• Maintain and review the finance team’s goals in Asana and submissions to the Professional Services Initiative. Ensure goals and PSI submissions tie to priorities identified by the CFO
• Process Improvement and Project Coordination
• Organize and maintain the finance shared drive
• Develop SOPs for how files are to be stored in shared folders
• Work with firm leadership’s administrative team to track deadlines involving key finance deliverables; develop schedules and timelines related to these deliverables for internal use
• Coordinate various finance projects and deliverables from inception through completion

Tax

• Prepare imputed income calculations as needed
• Assist Tax Manager with various tax filings and mailings
• Assist Tax Manager with various calculations and reconciliations
• Leverage Asana to track key dates, maintain contracts and other documentation and ensure its utility as a critical information source.
• Use Asana to manage day-to-day activities including communication and coordination with personnel and resources outside of the Finance function.
• Prepare and maintain the Finance function’s standard operating procedures in the firm’s Asana software.

• Bachelor's degree in any field
• Prior work experience or internship
• Extensive software knowledge - Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word); strong skills in Excel are especially important
• Demonstrate hands‑on experience in project management, software solutions implementation, and business workflow
• Strong organizational, analytical, and critical thinking skills
• Excellent verbal and written communication skills, responsiveness, and customer service, while observing and ensuring confidentiality of personnel and Firm information.
• Partnering, negotiating and consensus building skills
• Ability to work under tight deadlines and…