Business Coordinator - Hybrid

Sponsorship for work authorization is not available for this position.

• Manage all aspects of PEI's commercial customers operations including: posting of utility rates, contract management, billing and receivables, working with Urbana-Champaign Facility and Services staff on disconnection and establishing new meters, collection of delinquent accounts, bad debt write‑off, and customer relationship management. (15%)
• Prepare and post transactions and invoices into Quick Books. (15%)
• Weekly process all PEI paid invoices by assigning wire and ACH numbers that correspond with Quick Books and file invoices in a shared drive appropriate vendor file. (10%)
• Work with the Controller and Assistant Controller to review PEI disbursement transactions; verify the transactions are accurate for approval and confirm appropriate accounting treatment. (10%)
• Coordinate with the Universities' respective Utility Directors and financial managers to ensure the accuracy of utility invoices processed by PEI for the System's usage by using complex spreadsheets to verify quantity and pricing. (10%)
• Interface with PEI customers, vendors, and university staff to respond to inquiries and resolve problems. (10%)
• Assist PEI Controller in managing cash balances and monitoring payments from the University to ensure proper funding is available for PEI to pay utility invoices. (5%)
• Communicate with external market advisors regarding their reviews of the University's utility purchases and pricing to ensure that vendor costs being charged to the System are accurate. (5%)
• Manage PEI's website content to maintain updated stakeholder information and PEI's Quick Books accounting software which is utilized to maintain the official financial records for PEI. (5%)
• Prepare and oversee monthly reconciliation of fuel procurement activity for all energy commodities. (5%)
• Serve as organization's backup Unit Security Contact (USC), ensuring requests for system and software access are appropriate. (5%)
• Perform other assigned duties appropriate for Accounting Specialist classification. (5%)

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.

(

NOTE:

A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

• Prior accounting or business experience in an energy environment or with a utilities company.
• Prior experience with Quick Books.
• Experience with accounts payable, accounts receivable, general ledger, and financial compliance.
• Knowledge of spreadsheet applications, databases and other analytical processing tools and software.
• Strong verbal and written communications skills to effectively present information and respond to colleagues.
• Strong interpersonal skills to establish and maintain effective working relationships.
• Ability to multi‑task and produce accurate, detail‑oriented work to meet stringent deadlines.

This is a 100% Full Time Civil Service Business Administrative Associate position. The expected start date is as soon as possible.

The salary range for the position is $55,000.00 - $60,000.00.

This position is eligible for benefits including Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit the Required Employment Notices and Posters to view our non‑discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E‑Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal or by contacting the System Human Resource Services, Diversity, Equity, and Inclusion.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment.

For more information, visit the System Human Resource Services website. As a qualifying federal contractor, the University of Illinois System uses E‑Verify to verify employment eligibility.