Business Coordinator - Hybrid

Job in Urbana, Champaign County, Illinois, 61803, USA

Listing for: Experience Champaign Urbana

Full Time position
Listed on 2026-06-23

Job specializations:

Finance & Banking
Office Administrator/ Coordinator, Business Administration, Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Bookkeeper/ Accounting Clerk

Salary/Wage Range or Industry Benchmark: 45000 - 65000 USD Yearly USD 45000.00 65000.00 YEAR

Duties & Responsibilities

Manage all aspects of PEI's commercial customers operations including: posting of utility rates, contract management, billing and receivables, working with Urbana‑Champaign Facility and Services staff on the disconnection and establishing new meters, collection of delinquent accounts, bad debt write‑off, and customer relationship management.

Prepare and post transactions and invoices into Quick Books.

Weekly process all PEI paid invoices by assigning wire and ACH numbers that correspond with Quick Books and file invoices in shared drive appropriate vendor file.

Work with the Controller and Assistant Controller to review PEI disbursement transactions; verify the transactions are accurate for approval and confirm appropriate accounting treatment.

Coordinate with the Universities' respective Utility Directors and financial managers to ensure the accuracy of utility invoices processed by PEI for the System's usage by using complex spreadsheets to verify quantity and pricing.

Interface with PEI customers, vendors, and university staff to respond to inquiries and resolve problems.

Assist PEI Controller in managing cash balances and monitoring payments from the University to ensure proper funding is available for PEI to pay utility invoices.

Communicate with external market advisors regarding their reviews of the University's utility purchases and pricing, to ensure that vendor costs being charged to the System are accurate.

Manage PEI's website content to maintain updated stakeholder information and PEI's Quick Books accounting software which is utilized to maintain the official financial records for PEI.

Prepare and oversee monthly reconciliation of fuel procurement activity for all energy commodities.

Serve as organization's backup Unit Security Contact (USC), ensuring requests for system and software access are appropriate.

Performs other assigned duties appropriate for Business/Administrative Coordinator classification.

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