Financial Services Supervisor

Financial Services Supervisor

Join Our Team! Starting Salary Range: $80,359.26 - $ Job Type: Full-time, Exempt, Civil Service

Position Summary:

The Financial Services Supervisor is responsible for providing oversight and management of the day-to-day financial operations of the Financial Services Section. The Financial Services Supervisor plans, organizes, coordinates, and supervises assigned staff who perform a variety of duties related to the areas of responsibility. This includes training, developing, and supervising staff; assisting with preparation and development of the budget; coordinating related procurement processes;

analyzing assigned programs, policies, and processes, and making recommendations for improvements; and responding to and interacting with the public. Essential Functions Include:
Supervises Financial Services staff; provides leadership and guidance to ensure compliance with established policies and procedures; oversees work procedures and methods; assigns work activities, projects, and programs; performs or assists with the most complex, difficult, or sensitive issues and serves as backup for performing critical functions when necessary, including payroll and accounts payable; meets with staff regularly to identify and resolve problems.

Ensures that required reports related to assigned areas of responsibility are accurate and filed timely with State and Federal agencies. Oversees preparation of or prepares all audit work papers, providing accurate and timely work papers to Finance Manager for review. Oversees fixed asset management and management of the City's equipment replacement planning, including regularly communicating with and providing guidance to staff in other departments.

Monitors authorized users of the City's financial system, subject to review by Finance Manager; documents review at least annually. Maintains internal control policies and recommends changes to internal controls, subject to review by Finance Manager. Manages compliance with the Grant Accountability and Transparency Act (GATA), including reviewing and submitting reports. Participates in budget review for specified funds or departments. Provides administrative, technical, and analytical support to special projects as directed by the Finance Manager;

researches, compiles, and analyzes information to evaluate issues, identify trends, and make recommendations for department process, policy, and service delivery improvement; prepares documents, communications and reports related to findings and recommendations. Provides administrative and technical support for department strategic and financial planning; uses basic statistical and evaluative techniques to identify methods for attaining department goals and objectives where required or as directed by the Finance Manager.

Assists in the preparation and development of department budget; monitors assigned operating budgets; provides technical budget assistance to division managers; reviews purchases and checks for compliance with budget. Coordinates assigned procurement processes; assists with drafting and disseminating bids, RFPs, and other procurement documents in accordance with City policy, prepares bid notices and advertisements; responds to requests related to department procurements, distributes bid addenda;

documents submittals. Responds to inquiries and complaints in a professional, respectful, and courteous manner; provides information and resolves customer service escalations. Required /

Minimum Qualifications:

Associate's degree in finance, accounting, business administration or a related field. At least three (3) years of progressively responsible experience in finance, preferably in the public sector. At least one (1) year of supervisory experience. Five (5) years of progressively responsible finance experience, preferably in a public sector environment, may substitute for the education requirement. A bachelor's degree in a related field is strongly preferred.

To Apply:

Applicants must submit a current resume and an online application. Applications will be accepted until the position is filled. Selection Process:
The application will serve as the Civil Service exam; applicants meeting or exceeding the passing score will be placed on an open competitive register to fill current and/or future vacancies that may occur within approximately the next two years; this register may be extended or voided as needed by the Civil Service Commission. Questions may be directed to Tamra Lighty Human Resources Coordinator, at: jobs or call .

The City of Urbana provides reasonable accommodations for persons with disabilities; if you need information, please contact the Human Resources Division at the number or e-mail above. What happens after I submit my application? You will be contacted by e-mail regarding your status once a decision has been made in the selection process. Once you apply, almost all communication regarding the status of your application will be by email…