Finance Specialist (Hybrid) - Beckman Institute for Advanced Science and Technology

Finance Specialist (Hybrid)

Support the non-grant account portfolio for the Beckman Institute in collaboration with other members of the Finance Team. This role is responsible for analyzing, monitoring and documenting business transactions in a high-volume environment and requires financial accuracy, compliance with university policies and effective communication with stakeholders across the institute and campus.

Duties & Responsibilities:

• Review and approve the use of assigned non-grant funds for expenses such as employee appointments, i-Buy orders, Emburse expenses and travel reimbursements.
• Maintain understanding of and apply State of Illinois, University, campus and departmental regulations, procedures and policies across all platforms.
• Respond to and resolve Finance inbox inquiries related to procurement, CFOP management, reimbursements, accounts payable, accounts receivable and general financial operations.
• Advise faculty, staff and departments on university policies and procedures, ensuring compliance with institutional requirements.
• Resolve a variety of financial issues, manage inbox communications by categorizing and filing records appropriately and dispose of non-record communications according to departmental practices.
• Serve as Department Card Manager (DCM) by processing new Purchasing Card "P-Card" and Travel Card "T-Card" requests, modifications and terminations upon departure.
• Perform required DCM functions in software systems, serve as liaison between unit and University Payables for exceptions and report noncompliance to the proper authority.
• Ensure all P-Card and T-Card transactions are reconciled in a timely manner.
• Perform daily sales tracking of Ted's Café. Reconcile monies collected to point of sale reporting. Prepare deposit slips when required. Work with Café staff to resolve errors or discrepancies.
• Participate in the annual Café inventory (on June 30 or last business day of June.)
• Generate and distribute monthly financial statements for all Beckman non-grant CFOPs. Perform monthly reconciliation of assigned financial statements. Review statements for compliance with university policy and fund intent. Identify and correct errors and rogue transactions deficits. Work with integrated units to appropriately resolve these issues.
• Prepare and process journal vouchers and PZAREDS "payroll transfer" transactions for departmental accounts within the University BANNER financial system as needed.
• Provide backup support for team members during absences to ensure continuity of operations. Serve as Unit Security Contact (USC). Maintain knowledge of the Security Application and assign permissions as appropriate. Participate in continuing professional development (e.g., conferences, seminars, webinars, etc.) to improve knowledge and judgment.

Minimum Qualifications:

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.

Preferred Qualifications:

• Familiarity with University of Illinois policies and systems.

Appointment Information:

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the posting period closes. The salary range for this position is $55,000/year - $60,000/year. This position is not eligible for any type of sponsorship for work authorization.

Application Procedures & Deadline Information:

Applications must be received by 6:00 pm (Central Time) on September 6, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through (Use the "Apply for this Job" box below). will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.

For further information about this specific position, please contact jobsinois.edu. For questions regarding the application process, please contact .

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion.