Finance Analyst (Hybrid) - Beckman Institute for Advanced Science and Technology

Finance Analyst (Hybrid) - Beckman Institute for Advanced Science and Technology Job Summary

Support the non-grant account portfolio for the Beckman Institute in collaboration with other members of the Finance Team. The position is responsible for high-volume monthly billing, self-supporting fund activities and related financial transactions and requires financial accuracy, compliance with university policies and effective communication with stakeholders across the institute and campus.

• Oversee the monthly internal billing process for accuracy, compliance and timeliness. Input/review and upload billing data, edit information as necessary and reconcile requested billing amounts with actual amounts uploaded into BANNER.
• Review and approve the use of assigned non-grant funds for expenses such as employee appointments, i-Buy orders, Emburse expenses and travel reimbursements. Maintain understanding of and apply State of Illinois, University, campus and departmental regulations, procedures and policies across all platforms.
• Respond to and resolve Finance inbox inquiries related to procurement, CFOP management, reimbursements, accounts payable, accounts receivable and general financial operations for assigned funds. Advise faculty, staff and departments on university policies and procedures, ensuring compliance with institutional requirements. Resolve a variety of financial issues, manage inbox communications by categorizing and filing records appropriately and dispose of non-record communications according to departmental practices.
• Prepare simple rate calculations under the guidance of the Finance Coordinator. Use Cost Accounting principles and university processes to calculate single or non-complex rates for various research or administrative functions within Beckman. Must obtain service activity rate certification offered by System Government Costing.
• Perform monthly reconciliation of assigned financial statements. Review statements for compliance with university policy and fund intent. Identify and correct errors and rogue transactions deficits. Work with integrated units to appropriately resolve these issues.
• Prepare and process journal vouchers and PZAREDS transactions for departmental accounts within the University BANNER financial system as needed.
• Serve as backup for daily sales tracking of Ted’s Café. Reconcile monies collected to point of sale reporting. Prepare deposit slips when required. Work with Café staff to resolve errors or discrepancies. Participate in the annual Café inventory (on June 30 or last business day of June.)
• Perform CFOP close-out activities and report to UAFR when CFOP segments can be terminated. Track activity for review at year-end.
• Provide backup support for team members during absences to ensure continuity of operations. Perform other duties as assigned to support team and departmental needs.
• Participate in continuing professional development (e.g., conferences, seminars, webinars, etc.) to improve knowledge and judgment.

• Bachelor’s degree in accounting, business administration or business management or a business field related to the position.
• Two years of professional business, financial and/or managerial work experience.

• Familiarity with University of Illinois policies and systems.
• Experience with customer billing or accounts receivable.

• Ability to perform efficiently and effectively in fast-paced, multi-task situations where deadlines are frequently imposed.
• Detail-oriented.
• Knowledge of OBFS policies and procedures relating to travel, purchasing, reimbursements and other applicable functions related to duties as assigned.
• Extensive knowledge of University of Illinois applications (e.g., BANNER, i-Buy, p-card, Emburse).
• Knowledge of debits and credits.
• Ability to work with database, spreadsheet, word processing and electronic communication programs.

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the posting period closes. The…