Finance Specialist (Hybrid) - Beckman Institute for Advanced Science and Technology

Finance Specialist (Hybrid) - Beckman Institute for Advanced Science and Technology Job Summary

Support the non-grant account portfolio for the Beckman Institute in collaboration with other members of the Finance Team. This role is responsible for analyzing, monitoring and documenting business transactions in a high-volume environment and requires financial accuracy, compliance with university policies and effective communication with stakeholders across the institute and campus.

• Review and approve the use of assigned non-grant funds for expenses such as employee appointments, i-Buy orders, Emburse expenses and travel reimbursements. Maintain understanding of and apply State of Illinois, University, campus and departmental regulations, procedures and policies across all platforms.
• Respond to and resolve Finance inbox inquiries related to procurement, CFOP management, reimbursements, accounts payable, accounts receivable and general financial operations. Advise faculty, staff and departments on university policies and procedures, ensuring compliance with institutional requirements. Resolve a variety of financial issues, manage inbox communications by categorizing and filing records appropriately and dispose of non-record communications according to departmental practices.
• Serve as Department Card Manager (DCM) by processing new Purchasing Card "P-Card" and Travel Card "T-Card" requests, modifications and terminations upon departure. Perform required DCM functions in software systems, serve as liaison between unit and University Payables for exceptions and report noncompliance to the proper authority. Ensure all P-Card and T-Card transactions are reconciled in a timely manner.
• Perform daily sales tracking of Ted’s Café. Reconcile monies collected to point of sale reporting. Prepare deposit slips when required. Work with Café staff to resolve errors or discrepancies. Participate in the annual Café inventory (on June 30 or last business day of June.)
• Generate and distribute monthly financial statements for all Beckman non-grant CFOPs. Perform monthly reconciliation of assigned financial statements. Review statements for compliance with university policy and fund intent. Identify and correct errors and rogue transactions deficits. Work with integrated units to appropriately resolve these issues.
• Prepare and process journal vouchers and PZAREDS "payroll transfer" transactions for departmental accounts within the University BANNER financial system as needed.
• Provide backup support for team members during absences to ensure continuity of operations. Perform other duties as assigned to support team and departmental needs.
• Serve as Unit Security Contact (USC). Maintain knowledge of the Security Application and assign permissions as appropriate.
• Participate in continuing professional development (e.g., conferences, seminars, webinars, etc.) to improve knowledge and judgment.

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.

• Familiarity with University of Illinois policies and systems.

• Ability to perform efficiently and effectively in fast-paced, multi-task situations where deadlines are frequently imposed.
• Detail-oriented.
• Knowledge of OBFS policies and procedures relating to travel, purchasing, reimbursements and other applicable functions related to duties as assigned.
• Extensive knowledge of University of Illinois applications (e.g., BANNER, i-Buy, p-card, Emburse).
• Knowledge of debits and credits.
• Ability to work with database, spreadsheet, word processing and electronic communication programs.

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the posting period closes. The salary range for this position is $55,000/year - $60,000/year. Final salary offered will be determined by a thorough assessment of available market data, internal salary…