Grants and Contract Coordinator - College of ACES, Extension

Grants and Contract Coordinator - College of ACES, Extension College of ACES, Extension Business Office

WE TRANSFORM LIVES. Everything we do is designed to improve the quality oflife of the people in the state of Illinois, across the nation, and around theworld. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a waythat empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a partof our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better,healthier, safer, and more profitable for individuals and their communities.

Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension isbased in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Under the administrative direction of the Assistant Director of Business & Finance, provides leadership and performs activities related to the complete lifecycle of sponsored program administration. This position is part of the ACES, Cooperative Extension sponsored programs and contracts team which manages financial and regulatory aspects of sponsored grants, contracts, and subcontracts for investigators.

• Grant Management Collaborate with principal investigators and their fiscal support staff on the management of their funded projects, including the preparation of financial forecasts as necessary. Advise PIs on the management of personnel budgets and expenditures. Complete regular review of funds to ensure integrity, accuracy, and allowability of transactions in accordance with project budgets, agreement terms, and University, Federal, and sponsor guidelines.
  
  Take appropriate action to move unallowable or questionable charges to an appropriate funding source. Review and approve Emburse and iBuy purchases in accordance with project budgets. Monitor and track the administration of sub-award agreements and payment processing on grant projects. Monitor and request anticipation accounts, no-cost extensions and re-budget requests and other contract extension modifications. Track and verify cost share.
  
  Serve as the UIE point of contact with campus and other university, state, and federal business offices and take responsible actions based upon this role. Responsible for maintaining all data records necessary to comply with university, state and federal matching fund/cost share requirements. Assure the administrative requirements associated with federal appropriations, cost sharing, matching funds, unit administered grants, contracts and cooperative agreements are attained.
  
  Review financial transactions that include verification of the information, the availability of funds, allowable costs, and processing for application in the university accounting system. Serve as the contact for SPA awards negotiators once a proposal has been awarded.
• Federal Smith-Lever Administration Download, read and understand the Request for Applications (RFAs) for Smith-Lever, EFNEP and RREA. Complete the application process in Grants.gov. Email SPA to establish new Funds as awards come in. Complete JVs to create the budgets for the new funds. Monitor CFOPs for rogues and unallowable expenses. Maintain SL JV documentation files in the share drive. Create and send ACES annual Extension Allocations letters/budgets.
  
  Submit annual SF425s in EZFedGrants. Update and maintain all supporting documentation for Smith-Lever, EFNEP and RREA Funds in the share drive.
• Contracts Assist staff in development of their contract for services budgets, by reviewing the complete project budget and determine which costs will be recovered. Assist Contracts & Agreement Associate in determining revenue recovery methodology. Assist Contracts & Agreement Associate to ensure all costs associated with a contract for services are charged to the self-supporting funds CFOP in a timely manner. Assist staff in the development of program fee rates and updated fee rates for existing programs.
• Other Comply with all Affiantive Action/Equal Opportunity policies and guidelines in all aspects of Extension work Perform other duties that further the mission of…