Patient Services Coord

Overview

Join Gynecologic Cancer Institute of Chicago, A Division of Affiliated Oncologists as a Part‑time, Patient Services Coordinator!

AO specializes in treating a variety of cancers including lymphoma, lung, breast, prostate, gynecologic, colorectal and head and neck cancers. Our physicians and staff are a multi‑disciplinary team of highly experienced caregivers focused on helping patients and their families receive the best care and support possible.

SCOPE:
Professionally greets and welcomes patients and their friends/family. Registers and schedules appointments for patients efficiently and timely. Answers, screens, and directs all incoming calls to appropriate personnel relaying messages between patients and clinical staff. Performs general business office functions that may include some or all of the following: patient payment posting; insurance verification and eligibility; obtain and/or enter referrals; and account follow‑up and payment resolution.

Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards, and US Oncology's Shared Values.

Essential Duties and Responsibilities:

• Greets patients and visitors to the clinic in a prompt, courteous and professional manner.
• Checks in patients and informs clinical staff of patient arrival.
• Provides and explains paperwork for the patient to complete prior to examination.
• Ensures all insurance, demographic, and eligibility information is obtained from patients and entered in the system in an accurate and timely manner.
• Collects, proofs for completeness, and files patient forms.
• Updates demographics and insurance information in the system.
• Collects co‑pays and balances; provides receipt.
• Confirms patient insurance verification and eligibility. Obtains pre‑authorization of services and/or referrals.
• Answers, screens, and responds to routine questions, routes to appropriate personnel, or takes thorough messages.
• Pages clinic personnel as appropriate. Communicates messages in an accurate and timely manner according to procedures.
• Checks patients out after examination.
• Schedules returning appointments in accordance with physician and/or office guidelines.
• Provides patients with appointment details such as time, location, directions, instruction sheets, and other details.
• Records patient cancellations and missed appointments; reschedules appointments. Notifies appropriate staff of the cancellation and makes note in patient chart.
• Provides general administrative support by filing charts and forms.
• Maintains lobby area in a neat and orderly manner.
• Maintains a legible supply of forms and appropriate office supplies required for daily activities.
• Adheres to confidentiality, state, federal, and HIPPA laws and guidelines with regards to patient's records.
• Other duties as requested or assigned. May type memos and forms.

Minimum Qualifications:

• High school diploma or equivalent required.
• At least eighteen (18) months front medical office receptionist experience with insurance forms and scheduling software required.
• Some receptionist or office experience preferred.
• Proficiency with computer systems and Microsoft (Outlook, Word, and Excel) required.
• Must successfully complete required e‑learning courses within 90 days of occupying position.
• Demonstrates adaptability:
  Handles day‑to‑day work challenges confidently; is willing and able to adjust to multiple demands, shifting priorities; demonstrates flexibility.
• Shows work commitment:
  Sets high standards of performance and works efficiently to achieve them.
• Commits to quality:
  Emphasizes the need to deliver quality products and/or services.
• Bilingual preferred.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours and regularly required to sit or stand and talk or hear.

Requires full…