Library Operations Associate - Funk ACES Library

Overview

Funk ACES Library –
University of Illinois Urbana-Champaign Library

Library Operations Associate
Funk ACES Library, University of Illinois Urbana-Champaign Library

This position serves a critical role in the public services and technical services of the Funk ACES Library, a hub library open over 100 hours/week. This position involves daily management of operations, including supervision of staff members and student assistants; oversight of all aspects of circulation; oversight of all technical services functions; and close collaboration with the unit head and other Funk employees.

• Unit Manager
  • Manages operations at the Funk ACES Library. Recruits, interviews, hires, schedules, supervises, and disciplines all student assistants. Monitors the hourly wage budget. Participates in interviewing and hiring new staff members.
  • Supervises and coordinates schedules of all staff members and completes annual staff performance evaluations.
  • Monitors staffing coverage for all hours Funk is open; must be available to staff members and Graduate Assistants (GA) via email/phone/text at all hours in the event of an emergency, illness, or coverage issue.
  • Manages payroll and approves time sheets for all staff members, graduate hourly, and student assistants.
  • Trains or supervises the training of new employees.
  • Works a regular shift supervising the Funk circulation desk.
  • Meets regularly with the Head of Funk and attends Funk staff meetings.
  • Identifies and provides timely information for Funk employees regarding scheduling, technology, circulation policy, and library-wide issues/information that directly affect Funk.
  • Identifies projects and oversees student and staff work; oversees all aspects of circulation and billing.
  • Coordinates training for GAs on all aspects of circulation along with GA Supervisor.
  • Provides backup for Veterinary Medicine Library operations (circulation and billing) and provides reference service as needed.
  • Creates and maintains policies for Funk, including staff/student employment expectations, disciplinary procedures, timesheet procedures, circulation policy, and collection maintenance policy and workflow.
  • Contributes to Funk activities (e.g., annual panel event, exhibits).
  • Coordinates emergency procedures for Funk and serves as an emergency contact for Funk.
  • Serves as the liaison to College of ACES departments located in the ACES Library, Information and Alumni Center (LIAC) to communicate and coordinate operations and activities.

• Technical Services and Collection Management Manager
  • Performs or supervises all technical services functions at Funk.
  • Serves as the liaison to Collection Management Services (CMS) and Acquisitions and Cataloging Services (ACS).
  • Performs all serial and monographic cataloging.
  • Supervises all aspects of monographic and serial accession, cataloging, correction, withdrawal, and circulation.
  • Trains and supervises staff in collection maintenance practices.
  • Supervises all aspects of routine collection management (shelving, cleaning, shifting, re-labeling) and develops and negotiates the workflow for more complicated stacks and collection management situations (e.g., large-scale withdrawals to Oak Street by CMS, large-scale accessions and any sizeable stacks shifting that will result from these situations).

• High school diploma or equivalent.
• Any combination totaling four (4) years (48 months) from the following categories:
  • Work experience in a library or equivalent setting.
  • College course work in any field as measured by the following conversion table:
    • 30 semester hours equals one (1) year (12 months)
    • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
    • 90 semester hours equals two (2) years (24 months)
    • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
  • A total of two (2) years (24 months) work experience in a library or equivalent setting performing progressively more responsible work consistent with the next lower level of this series.

• Must have extensive knowledge of many facets of library operations, including Alma circulation, cataloging, and acquisitions.
• Must have advanced…