Marketing & Communications Project Manager - Extension, College of ACES

Marketing & Communications Project Manager - Extension, College of ACES College of ACES, Extension Communications

WE
TRANSFORM LIVES.
Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.
Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state.

University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Manage the Illinois Extension marketing and communications project management systems, assigning work, setting priorities, deadlines, and tracking project progress and client relations end-to-end. Ensure consistent brand management across all 102 counties served, providing feedback and channeling questions to the appropriate colleagues in the organization. Supervise the Office Manager in collaboration with the Director of Communications.

• Project Management
  
  * Manage new request processing and assignment of projects within the team project management system, ensuring deadlines are tracked and projects are delivered on time.
  
  * Coordinate use of communications team staff time needed to support delivery of projects as outlined in project scope documentation.
  
  * Develop and maintain project management system organization and update and customize project intake forms, task templates, and rules to optimize project workflow and optimize team functionality.
  
  * Identify the need for systems, provide research and recommendations, and execute system development.
  
  * Provide client service and consistent communications to project requesters.
  
  * Supervise and oversee development, updates, and dissemination of formalized Mar Com processes such as proofing, team file storage, project workflow, and merchandise checkouts from Mar Com inventory.
  
  * Prepare, organize, and manage annual project schedules; determine deliverables and set deadlines; produce deliverables and coordinate with other staff or outside vendors to meet deadlines and deliver projects on time and on budget.
• Supervision/Leadership
  
  * Assign projects and daily work to office manager both from field requests and in collaboration with the Director of Communications and Assistant Director of Workforce Development.
  
  * Provide direction and support to office manager for handling Extension email inbox communications, overseeing inventory for Mar Com merchandise, and creating Mar Com weekly marketing update email distributed widely to Extension staff.
  
  * Mentor and provide guidance to other members of the marketing and communications team regarding project progression, efficiencies, and managing client expectations.
  
  * Comply with all University of Illinois Extension Affluent Action/Equal Opportunity policies and guidelines.
• Brand Management/Training
  
  * Oversee Extension brand identity in relation to its use across all 27 Extension units, including monitoring adherence to brand guidelines provided by Extension and the University of Illinois.
  
  * Collaborate with Extension communications staff to Identify, design, and deliver professional development experiences for salaried and civil service staff located throughout the state with the goals of increasing staff efficiency and marketing and communications effectiveness.
• Special Projects
  
  * Manage and execute a limited portfolio of marketing projects.

Bachelor's degree in marketing, business administration, communications, public relations, or a closely related field. Five (5) years of professional work experience in marketing, public relations, communications, brand management, or a related professional area. Demonstrated project management experience in a multi-client, multi-project environment.

Master's degree in management, marketing, advertising, business…