Facility Operations Coordinator - College of ACES, Extension Administration

Facility Operations Coordinator - College of ACES, Extension Administration

WE TRANSFORM LIVES. Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state.

University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Reporting directly to the Assistant Director, Strategy, Planning, and Implementation (SPI), and working collaboratively with the Director of Operations of the College of ACES, responsible for the effective management, operation, and security of multiple facilities of University of Illinois Extension, including but not limited to the Doris Kelley Christopher Illinois Extension Center. Serves as the primary facility's point of contact and operational lead, and coordinates maintenance and remodeling activities.

Facilities Space Management

• Coordinate with University Facilities & Services (F&S) regarding custodial services.
• As assigned, prepare workspace for incoming staff.
• Responsible for planning and coordinating remodeling, custodial, grounds, housekeeping and related maintenance activities within facilities which may involve institutional employees or outside contractors.
• Responsible for the identification and initiation of maintenance and repair activities for the University of Illinois Extension facilities, including but not limited to the Doris Kelly Christopher Illinois Extension Center.
• Identify scope of work for facilities and communicate to crafts and trades and/or outside contractors for quote.
• Plan/Coordinate/Schedule approved work and maintain budget for the project scope; coordinate budget with the Assistant Director, SPI, and Associate Director, Budget, Finance, and Workforce Development.
• Provide periodic and annual reports on operations of the University of Illinois Extension facilities and budget recommendations.
• Assist building occupants with needs and assists in developing plans of action to meet their physical facility requirements.
• Prepare recommendations for improvements of facilities necessary for efficient operation.
• Coordinate use of seminar and conference rooms and other areas if existing staff is not available.
• Provide support for all University of Illinois Extension units that pertain to maintenance, space, and remodeling efforts at all owned/leased facilities within Illinois.
• Assist Assistant Director, SPI, in the space management of University of Illinois Extension facilities on campus.
• Approve University of Illinois Extension building outages (both emergency and scheduled) and communicate with the building occupants.
• Ensure facilities operations support the Doris Kelley Christopher Illinois Extension Center's role as a high-visibility, donor-supported, and public-facing facility, including readiness for meetings, events, and visits.
• Coordinate with campus units on energy efficiency, sustainability initiatives, and responsible use of utilities.
• Assist in ensuring facilities meet ADA accessibility requirements and coordinate modifications or accommodations as needed.

Physical Inventory Management

• Responsible for key management.
• Maintains inventory of university property in coordination with Extension's assigned inventory manager.
• Responsible for maintenance, repairs, work orders, and installation of equipment.
• Work with Procurement Official to complete the Biennial Physical Inventory of Equipment for University of Illinois Extension.
• Maintain accurate physical and digital records related to inventory, warranties, service contracts, inspections, and equipment lifecycle using University-approved systems.

Safety Management/Other

• Schedule and perform annual fire safety inspections with Champaign and Urbana Fire Departments for facilities…