Payroll Administrator

Job Description Payroll Administrator

Building Careers, While Growing Families

J & J Schlaegel, Inc. started over 35 years ago as a small family‑owned business with emphasis on Heavy Highway and Commercial Construction. We are a successful company that stresses continuous profitable growth benefiting our employees, customers, subcontractors, and suppliers.

• Process weekly payroll accurately and on time for all employees.
• Maintain employee payroll records, including pay rates, deductions, tax with holdings, and direct deposit information.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Process new hires, terminations, wage changes, and employee status updates.
• Prepare and submit payroll tax reports and other required filings.
• Reconcile payroll reports, benefit deductions, garnishments, and payroll‑related accounts.
• Ensure accurate employee records and benefit administration.
• Respond to employee questions regarding pay, taxes, benefits, and payroll deductions.
• Maintain confidentiality of employee and company payroll information.
• Assist with certified payroll reporting for prevailing wage projects as required.
• Prepare payroll reports for management and assist with year‑end reporting, including W‑2 processing.
• Support audits by providing payroll documentation and reports.
• Assist with accounts payable and other accounting functions as needed.
• Identify opportunities to improve payroll processes while maintaining compliance and accuracy.
• Coordinate and administer the company safety program.
• Maintain OSHA logs and other required safety records and reports.
• Coordinate drug and alcohol testing programs, including pre‑employment, random, post‑accident, and reasonable suspicion testing.
• Coordinate the full‑cycle hiring process for both McKeever's and J & J Schlaegel, including posting job openings, reviewing applications, scheduling interviews, and communicating with candidates.
• Conduct pre‑employment screenings, background checks, drug testing, and reference verification.
• Prepare offer letters, employment agreements, and new hire paperwork.
• Assist with other office duties as needed.

• Associate or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred.
• Minimum of 2 years of payroll processing experience preferred.
• Working knowledge of payroll laws, tax regulations, and wage and hour requirements.
• Experience with Quick Books Payroll and Microsoft Excel.
• Certified Payroll experience is a plus.

• Proficient in Microsoft Office applications, especially Excel.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem‑solving and analytical skills.
• Ability to prioritize multiple tasks and meet strict deadlines.

• Salary based on experience.
• 8 Paid Holidays and Flex Time.
• 401(k) Company Matching, after 1 year.
• 1 Week Vacation after 1 year; 2 Weeks after 2 years.
• Bonus eligible based on company profits and individual accomplishments.
• Very flexible with scheduling personal/family time off.

Company Management will work together to accommodate “personal” schedule needs.

Stressing safe, continuous, and profitable growth benefiting our employees, our customers, and subcontractors/suppliers

EQUAL OPPORTUNITY EMPLOYER

Women and Minorities encouraged to apply.