Accounting Support Specialist

Accounting Support Specialist

Hot Job

Office - Urbandale, IA 50323

Position Type Full Time Category Accounting

Why World Wide?

Worldwide Logistics is one of the fastest growing 3PLs in the country. We operate with reinforced core values, confidence, and take pride in the job that we do every day. The transportation world is rooted in relationships - we take pride in the connections that we create on and offsite by using our unique ability to partner with others. We have an innovative and progressive culture that allows for career growth and financial rewards.

Since 1999, World Wide Logistics has grown exponentially leading to continuous rapid growth. This has given us the ability to build a brand new 76,000 square foot HQ building completed in 2023. Our new HQ features a modern amenity rich environment for employees including a café, numerous collaborative areas, food markets, a large outdoor patio seating area, and a quarter mile lighted walking path around a serene pond.

World Wide Logistics is passionate about continuous improvement and seeking out individuals who are innovative, proactive, motivated, and coachable. One of our most impactful qualities is the ability to embrace challenges, grow through change, and encourage creativity to get ahead of the constant market variables.

Purpose of the Job

The Accounting Support Specialist is responsible for the timely processing of all vendor invoices and payments, employee expense reimbursements, accounts receivable payment application, and accounts receivable collections.

Essential Duties & Responsibilities

• Respond to inquiries from carriers regarding payments
• Maintain ongoing vendor account information and files
• Process (non-carrier) AP invoices
• Reconcile and post carrier payment batches to AP sub ledger
• Reconcile and create carrier AP check / EFT batches
• Process checks and/or EFT payments to vendors
• Process monthly credit card invoices
• Process IRS levies
• Provide periodic reporting of financial data, as requested
• Assist with year-end 1099 reporting
• Assist with bank / financial audits as requested
• Process expense reports for employees
• Post Daily EFTs and Lockbox Deposits
• Reconcile and post carrier payment batches to AR sub ledger
• Create and send balance due for short paid invoices
• Assist with monitoring client credit limits
• Contact clients regarding past due accounts
• Other duties as assigned

• Associate's degree (A.A) or equivalent from 2-year college or technical school; or 6 months to 1 year related experience and / or training; or equivalent combination of education and experience
• Basic knowledge of accounting processes (AR, AP, GL) and payroll
• Proficient with Microsoft Office (Outlook, Excel and Word) and 10-key.
• Detailed, accurate, and productive
• Regular attendance

What's in it for You?

At World Wide Logistics, we value our employees and believe in providing a positive work environment. As part of our team, you will enjoy:

• Brand new HQ building in Urbandale off I-80/35
• Opportunities for career advancement
• Catered lunches and weekly food trucks
• Monthly Employee Appreciation Day
• Company Swag
• Employee Clubs i.e., Gardening, Art, Book, Dungeons and Dragons, etc.
• Bags Tournaments
• Community Involvement
• Casual dress
• PTO Plan
• Full suite of benefits including health, dental, vision, flexible spending plans, life insurance, voluntary life, voluntary short-term disability, voluntary long-term disability, 401k with a match, voluntary  plan
• Access to cutting-edge technology
• A collaborative and supportive team culture
• A company where your ideas are valued