Accounting & Finance Coordinator

Come join our growing team! The Accounting & Finance Coordinator is responsible for ensuring the accuracy, efficiency, and compliance of the organization's financial processes. This role manages accounts payable and receivable, expense reconciliation, and invoicing,. The Accounting & Finance Coordinator also supports client pricing audits and state sales tax compliance across all states where the company sells products.

This position is onsite at our office in Urbandale, Iowa.

• Organize, code, and process incoming bills and vendor invoices, ensuring accuracy and proper approvals.
• Pay bills and process vendor payments up to an authorized threshold; route anything above that limit for approval.
• Maintain accurate, up-to-date accounts payable records and vendor files.
• Monitor payment due dates to avoid late fees and preserve vendor relationships.

• Support the invoicing process, including preparing and issuing customer invoices accurately and on time.
• Track outstanding receivables and follow up on overdue accounts.
• Support processing of customer returns and credits, and reconcile them against original invoices and payments.
• Reconcile company expenses (credit card, petty cash, and employee reimbursements) against receipts and statements.
• Perform regular account and bank reconciliations, flagging and resolving discrepancies.
• Maintain organized, audit-ready documentation for all transactions.

• Manage and triage the shared finance team inbox, responding to routine inquiries and routing others appropriately.
• Serve as a point of contact for internal teams and external vendors/customers on day-to-day finance questions.

• Support client pricing reviews and audits, helping verify pricing accuracy against contracts and cost data.
• Support preparation and filing of state sales/use tax in all states where the company sells product, working with the Controller and/or outside tax preparers to track nexus, due dates, and filings.
• Help maintain documentation to support tax filings and pricing audits in the event of external review.

• Work daily in Quick Books for core accounting functions.
• Participate in and support the company's transition from Quick Books to SAP, including data migration, testing, and process documentation.
• Identify and recommend improvements to finance workflows, especially around A/P, A/R, and reconciliation processes.

• 4–6 years of experience in an accounting, bookkeeping, or finance coordinator role, ideally within a manufacturing or similar operational business.
• Hands-on experience owning both accounts payable and accounts receivable functions.
• Proficiency in Quick Books required; experience with SAP strongly preferred, or strong aptitude to learn it quickly as the company transitions systems.
• Experience with expense reconciliation and bank/account reconciliations.
• Exposure to multi-state sales tax compliance is a plus; comfort learning state-specific requirements is required.
• Strong attention to detail and comfort working with pricing data, audits, or contract terms.
• Detail-oriented with strong organizational and problem-solving skills.
• Ability to work independently and proactively improve systems and processes as the company grows.

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