Office Assistant

Location: Garden City

Job Description Non Exempt Position Title Office Assistant Reports To FLSA Status Non Exempt Purpose The Office Assistant provides administrative support for the Resort Board of Directors General Manager Regional VP of Operations and staff Principal Duties and Responsibilities Responsibilities listed may not apply to all locations

Assists the General Manager and management team as needed

Assists with meeting preparations resort owners staff etc Takes notes and prepares minutes for all meetings

Assists with payroll processing and distribution as needed

Assists with review of timecards for accuracy and then sends to all managers for review and editing

Files documents

Assists with orientation of all new hires completing new hire paperwork and submitting to HRWorks directly with HR to complete and submit workers comp claims insurance enrollments etc Assists with customer service issues

Monitors daily sales prepares and makes deposits records and files payables

Assists with other departments as necessary;
Hospitality Activities Housekeeping etc Responsible for incoming and outgoing correspondence processing and deliver mail daily

Maintains inventory of office supplies uniforms and orders

Codes and processes invoices and submits check requests to the accounting department

Assists with other related functions for managers employees and guests

Performs all other related duties and projects as assigned

General Statement Performs the job assigned complying with Company policies and procedures business code of ethics FLSA regulations and all applicable laws as well as ensuring confidentiality reliability quality and productivity

Job Requirements Education Essential Training Certifications and Experience High School Diploma

GED2 3 years of experience in the hospitality field

Skills Knowledge and Abilities Advanced computer skills proficient in Microsoft Office Word Excel Access PowerPoint Publisher Strong experience in operating and maintaining office equipment computers copiers facsimile postal meters and calculators

Excellent organizational and prioritizing skills

Excellent customer service and problem solving skills

Excellent communications skills; verbal and written bilingual preferred

Ability to multi task Ability to work independently

Ability to analyze customer needs and assist in resolving all customer challenges and stressful situations

Dependable with excellent attendance and punctuality

Flexible schedule ability to work additional hours weekends and holidays

Shift Additional hours may be needed to cover shifts meet deadlines and business needs Regular Hours and Weekend Travel Up to 25