Construction Project Coordinator

Job Overview

Wearelookingforahigh-performing

Construction Project Coordinatortojoinourfast -pacedanddynamicteam.

Wethriveoninnovation,integrity,andgritcorevaluesthatsetusapartintheconstructionworld.

Inthisrole,you'llworkcloselywithour

Project

Managers,supportingthedailyflowofoperationsacrossmultiplesites.

You'llstreamlinecommunications,maintainaccuratedocumentation,andhelpkeepeverythingontrack.

Yourabilitytostayorganizedunderpressureandoffersolutionswillbekeytoourprojectsuccess.

Ifyou'redetail-oriented,self-driven,andexcitedtomakearealimpactinagrowingteam,we'dlovetohearfromyou.

• Reviewandinterpretarchitecturaldrawingstosupportconstructionestimating.
• Participateinprojecthandoffmeetingswithestimatingandprojectmanagementteams.
• Prepareanddistributeprojectstartupdocuments,includingkickoffpackagesandconstructionschedules.
• Createandmaintainorganizedprojectfolders,digital platforms,anddocumenttemplates.
• Preparebiddocuments,procurement sheets,andproposalsforsubmission.
• Supporttradeawardprocesses,includingcoordinationwithsuppliersandsubcontractors.

• Ordermaterialsandcoordinatewithsupplierstoensuretimelydeliverytojobsites.
• TrackandlogRFIs,submittals,shop drawings,andchangeorders,ensuringtimelyresponsesandresolutions.
• Updatejobrecordsandprocurementsheetsondigitalplatforms.
• Communicatewithsitesupervisors,trades,designers,andexternalconsultantstoensurealignmentonalltechnicalandschedulingmatters.
• Actasthefirstpointofcontactfortradesandsuppliersregardingdrawings,specifications,ortechnicalissues.
• Supportthecreationandtrackingofsitedocumentation,includingdailyreports,photos,anddeficiencylists.
• Supportweeklysitemeetings;distributeagendasandmeetingminutes.

• Provideadministrativesupporttoexecutiveleadership,designers,office manager,andexternalbusinesspartners.
• Performextensiveresearchasrequiredforproject-specificandbusinessdevelopmenttasks.
• Manageandcoordinatebothbusinessandpersonalemails:monitor,prioritize,take action,andorganizearchives.
• Coordinateinternalandexternalmeetings,appointments,andeventsacrossbusinessandpersonalscopes.
• Support the Executivewithalladministrativematters,includingcorporateandpersonallogisticsanddocumentmanagement.
• Createandmaintainpersonalandcompany-widefiles(digitalandphysical).

• Supportongoingin-houseprojectssuchas
  
  Tranualsetup,SOP creation,andworkflowdocumentation.
• Assistindevelopingstandardoperatingprocedures,organizational charts,andprocessimprovementdocumentation.
• Contributetotheimplementationandsetupofnewplatforms,apps,andbusinesssoftware.
• Actastheprimarytechnicalsupportfortradepartnersneedingsupportwithinternalsystemsordigitaltools.

• Maintainaccuraterecord-keepingforbothonlinesystemsandphysicaldocuments.
• Distributeandorganizeincoming/outgoing mail.
• Combineandmanagetradeandsupplierrecordsintomasterlistsforeasyaccessandreference.
• Ensureproperhandling,filing,andtrackingofconstruction-relatedandcorporatedocumentation.

• Coordinatematerialordering,delivery logistics(localandout-of-town),andtrackinventoryneeds.
• Arrangeandmanageallshipping,receiving,anddeliveryschedulesforprojectsitesandofficeneeds.

• Assistinpreparinganddistributingdeficiencylistsandfollow-uplogs.
• Collect,organize,anddeliverclose-outdocumentssuchasmanuals,warranties,andas-builts.
• Support post-construction follow-upincludingwarrantytrackingandclientfeedback.

• Strongtimemanagementandmultitaskingskills;abilitytomeetstrictdeadlines.
• Highattentiontodetailwiththeabilitytomanagecomplexprojectdocumentation.
• Excellentcommunicationskillstoliaiseeffectivelywithtrades,suppliers,executives,and clients.
• Abilitytoworkindependently,take initiative,andmanagecompetingpriorities.

• Bachelor's Degree in Architecture/Engineering
• Minimum 5 yearsofconstructionadministrationexperience
• Critical thinking,independentproblemsolving
• Thinkoutsidethebox
• Highworkethic
• Experiencesupportingaprojectmanagerorconstructionmanagerpreferred
• Excellent keyboarding,spelling,grammar,andproofreadingskills.
• Exceptionalattentiontodetailwithrespecttoproofreading,note-taking,anddatamonitoringandrecording,withalimitedmarginoferror.
• Expert knowledge,experienceandproficiencyinavarietyofcomputerapplications,including
  
  Buildertrend,Word,Excel,PowerPoint,Adobe,Microsoft Officeandrelatedapplications Drop Box ,Click Up,Lucid Chart
• Excellentwrittenandverbalcommunicationandinterpersonalskills
• Excellent problem-solving,analytical,andresearchskills.
• Astrongcommitmenttoconfidentialityandprivacy.
• Demonstrated leadership,initiative,organization,planningandmulti-tasking skills.
• Anexcellentteamplayercommittedtocontributingtoapositiveworkingenvironment.
• Abilitytoworkwithinateamindependentlyandcollaboratively,as required,andwithlimitedsupervision.
• Excellent communication Skills

Ifyouthinkyouarewhatwearelookingfor,wewouldlovetohearfromyou!