Administrative & Accounting Assistant ("Asistente Administrativa; o y Contable

Administrative & Accounting Assistant ("Asistente Administrativa(o) y Contable")

Red Cliffs Lodge Moab
- Moab, UT 84532

Salary Range $28.00 - $28.00 Hourly Level Experienced Position Type Full-Time/Part-Time Category Admin
- Clerical

POSITION PURPOSE Assist and support the General Manager and Accounting Manager by performing administrative and accounting duties. Responsibilities include managing financial records, accounts payable and receivable, reconciliations, payroll assistance, guest inquiries, onboarding support, maintaining employee files, and ensuring compliance with property policies. Confidentiality, accuracy, and integrity are essential to this role.

ESSENTIAL RESPONSIBILITIES

Administrative Support:

• Provide administrative assistance to the General Manager and designated team members.
• Greet guests and respond to phone inquiries in a professional manner.
• Maintain organized digital and physical filing systems.
• Coordinate meetings, manage schedules, arrange travel, and facilitate communications.
• Prepare and distribute reports, correspondence, and meeting minutes.
• Maintain employee records, time and attendance logs, and onboarding documents.
• Monitor and track employee reviews, anniversaries, birthdays, and other important dates.
• Assist with onboarding processes and new hire documentation.
• Maintain confidentiality regarding all sensitive company, financial, and personnel information.
• Promote effective communication and collaboration across departments.
• Support guest relations by addressing inquiries and resolving complaints as needed.
• Perform additional duties as assigned by the General Manager across various departments.

Accounting Support

• Coordinate onsite accounting activities and serve as a liaison with corporate accounting.
• Verify the accuracy and timeliness of accounting functions, including daily revenue reports, payroll support, accounts payable, accounts receivable, and cash/credit card management.
• Ensure compliance with all property policies, procedures, and applicable laws.
• Maintain accurate accounting records and reconcile vendor statements.
• Prepare and review invoices for coding, approval, and payment.
• Process deposits, reconcile bank statements, and maintain logs to track month-end requirements.
• Manage billing and payment collection for direct bill accounts and no-shows.
• Monitor outstanding balances and generate aging reports (30/60/90+ days).
• Oversee and audit staff payroll records to ensure compliance with federal, state, and local regulations.
• Participate in monthly financial review and reporting processes.
• Maintain and prepare supporting documentation for financial records.
• Audit daily revenue reports prior to submission.
• Support tax documentation and reporting as needed.
• Perform additional duties as assigned by the General Manager or Accounting Manager.

General Functions:

• Attend staff and leadership meetings as necessary.
• Adhere to all company safety and security policies and procedures.
• Promptly report any maintenance issues, hazards, or injuries.
• Perform additional duties as assigned by the General Manager or Accounting Manager.

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

• Assist with any guest inquiry.
• Follow all company and safety and security policies and procedures. Report maintenance problems, safety hazards, accidents, or injuries.
• Perform other reasonable job duties as requested by direct and indirect Supervisors.

PHYSICAL DEMANDS

• Environmental conditions are inside, a job is considered "inside" if staff spends approximately 75 percent or more of the time inside. Temperature is moderate and controlled by hotel environmental systems.
• Must be able to work in extreme temperatures like freezers (-10°F) and kitchens (+110°F), possible for one (1) hour or more.
• Must be able to stand and exert well-paced mobility for up to four (4) hours in length. Must be able to exert well-paced ability to maneuver between functions…