Deputy Clerk​/Auditor Entry-Level

POSITION PROFILE

Under the direction of the County Clerk Auditor, performs a variety of Entry-level clerical duties as needed to expedite the daily processes and statutory obligations of the office of the County Clerk/Auditor.

• Performs a variety of clerical duties as needed to expedite the day-to-day activities, projects and requirements of the office of County Clerk Auditor;
• Assists in the management of various permanent records such as ordinances, resolutions, contracts, minutes, etc.; assures proper filing; monitors access to records and files; makes copies and distributes according to government records management laws and guidelines;
• Assists County Clerk Auditor in necessary preparations for elections; such as entering and updating names of voters into computer; mails by mail and absentee voter ballots; informs the public on issues and questions related to elections;
• Performs various tasks essential to the voting process; audits ballot cards; operates ballot machine as needed to prepare ballot packets and books;
• Issues business licenses, beer licenses, dog licenses and marriage license and keeps records on the same; issues passports, assists the public over the counter and on the telephone; answers all correspondence received by the office; passport applications, etc.;
• Performs other related duties as assigned.

• High School Diploma or Equivalent;
• Minimum two (1) years work experience in office setting.

• Must be proficient with Microsoft Office and other software applications as required. Must possess excellent keyboarding/data entry.
• Must have strong mathematical and numerical aptitude. Must be accurate and thorough.
• Demonstrate excellent oral, interpersonal, and written communication skills; demonstrate organizational and problem-solving skills.
• Ability to work well alone, be self-motivated, and also within a team environment while demonstrating effective time management with multiple and changing priorities.
• Ability to follow instructions, respond positively to management direction, and commit to long hours of work when necessary.
• Exemplify professional and timely work processes.
• Able to establish and maintain effective working relationships with the Clerk Auditor, Commission, elected officials, department heads, all employees, citizens, and other governmental agencies.
• Able to identify and resolve problems in a timely manner.
• Ability to interpret and carry out complex instructions and assignments as warranted.
• Must be able to work effectively with coworkers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others keeping others informed of work progress, while addressing problems and issues to find mutually acceptable and practical business solutions.
• Must be able to work closely with the Clerk Auditor and communicate efficiently with him / her.

• Must be able to write clearly, concisely and communicate effectively in English.
• Must be able to read and interpret difficult and complex written information.
• Must be able to effectively and appropriately communicate clear information to the public, government officials and employees as required.

• While work may be sedentary, include extended periods of time viewing a computer video monitor and operating a keyboard, other physical requirements will also include walking, bending, stooping, and filing. Occasionally lifts, carries, pushes, pulls, or otherwise moves objects weighing up to 50 pounds.

• Talking, hearing and seeing essential to completion of essential functions. Rapid work speed required performing keyboard operations. Common eye, hand, finger, leg and foot dexterity exist. Mental application utilizes memory for details.

Must pass a pre-employment drug screening and background check.