Regional Administrative Coordinator ("Coordinador Administrativo Regional

POSITION PURPOSE

Provide comprehensive administrative and operational support to the Vice President of Hotel Operations and Regional Leadership Team across four Utah hotel properties. The role coordinates executive calendars, meetings, travel, reports, communications, and special projects while serving as a liaison between regional leadership and hotel teams. It also supports human resources, finance, and operational initiatives, maintains confidential information, and ensures efficient execution of administrative functions.

• Support regional leadership across four Utah properties.
• Coordinate calendars, meetings, travel arrangements, and logistics for regional leaders.
• Prepare executive reports, presentations, meeting agendas, and supporting documentation.
• Coordinate regional leadership meetings, conference calls, and special events.
• Track projects, action items, and follow‑up tasks for the Vice President of Hotel Operations.
• Facilitate communication between regional leaders and hotel leadership teams.
• Maintain organizational charts, SOPs, leadership directories, and other corporate documents.
• Handle confidential HR, operational, financial, and business information with discretion.

• Maintain employee personnel files and time & attendance records.
• Assist with recruiting, onboarding, orientation, and new hire paperwork.
• Track employee reviews, anniversaries, birthdays, introductory periods, and other milestones.
• Track employee incentive programs, social media recognition, and guest satisfaction (GSS) recognition.
• Assist with regional HR projects and other special assignments.

• Assist with vendor invoices, purchasing requests, and administrative processing.
• Assist with regional budgeting, reporting, and operational documentation.
• Generate reports and maintain various tracking logs as requested.
• Develop and maintain filing systems and administrative records.
• Support special projects and operational initiatives across all regional properties.

• Answer incoming calls and respond to inquiries promptly and professionally.
• Develop and maintain strong working relationships with all departments for effective communication and coordination.
• Provide exceptional customer service to guests, clients, vendors, and employees.
• Maintain a professional, positive, and service‑oriented work environment.

Perform additional duties and special projects as assigned by the Vice President of Hotel Operations or Regional Leadership Team.

• Assist with any guest inquiry.
• Follow all company and safety and security policies and procedures.
• Report maintenance problems, safety hazards, accidents, or injuries.
• Perform other reasonable job duties as requested by direct and indirect supervisors.

Environmental conditions are indoors with a moderate, controlled temperature. Requires sitting at a desk for up to ten (8) hours per day, walking, standing, and occasional lifting up to 45 lbs. Requires good vision, hearing, and fine motor skills for operating office equipment such as computers, printers, phones, and filing cabinets.

• Ability to travel on occasion as needed.
• Fluency in speaking, reading, writing, and understanding the primary language used in the workplace.
• Strong verbal, written, and electronic communication skills.
• Knowledge of complex mathematical calculations and computer programs.
• Excellent leadership capabilities and customer relations skills.
• Detail oriented with outstanding organizational and communication skills.
• Intermediate computer skills, including Excel (VLOOKUPs and Pivot Tables).
• A…