Events Coordinator - High West Distillery

Company Summary
Constellation Brands is a leading international producer and marketer of beer, wine and spirits with operations in the U.S., Canada, Mexico, New Zealand and Italy. We are a Fortune 500 company, and we were recently given Fortune’s “World’s Most Innovative Companies” award in 2016 and Fortune’s “World’s Most Admired Companies” award in 2017 amongst many other accolades. Since our earliest days, Constellation Brands has lived by a set of values that has shaped our culture and the way we do business.

Today, these values, together with our company’s vision and mission, serve as the directional compass that guides our business strategies and future growth. We are looking for versatile and motivated individuals to join our team. Our mission, to elevate life with every glass!

High West is seeking a reliable Event Coordinator to join our team and assist with the planning, coordination and execution of events at our three hospitality locations. In this role, you will be responsible for organizing the final details of events, ensuring the seamless execution of events, and providing exceptional customer service to all guests. You will work closely with the Sales & Event Coordinators to ensure all event details are executed to perfection, as well as developing and maintaining SOPs for the events team and program.

The goal is to provide epic High West experiences to all clients by creating unforgettable events that highlight the best of our brand. High West’s mission “to make delicious whiskey, to share our love of whiskey with our customers, and to celebrate our home, The West” and vision to “be known worldwide as a top tier Whiskey maker with the best visitor experience in the industry” will guide the activities of this role.

• Collaborate with Sales & Event Coordinators to ensure a smooth transition and take ownership of each event within two weeks of contract confirmation. Responsibilities include, but are not limited to, planning and finalization of key event details such as timeline, floor plan, table settings, guest headcount, menus and dietary restrictions, for a wide range of events including corporate, social, branded, and weddings
• Banquet Event Orders (BEO) process & event coordination in Triple seat
• Participate in weekly BEO meetings, ensuring supplies, staffing, venue, and vendors are prepared
• Oversee and execute events, including catering, bar service, activations, entertainment, and any other vendors as needed
• Oversee all event spaces to ensure they are clean, organized, and meet the expectations of guests and event organizers
• Address any issues or concerns that arise during events, including guest complaints, vendor issues, or logistical challenges
• Ensure all event‑related documentation is completed accurately and in a timely manner
• Collaborate with the Events Team on the planning, management, and execution of branded events throughout the year, taking ownership of assigned tasks such as event design and décor, budget management, vendor coordination, entertainment, and run‑of‑show
• Attend and support regular meetings with Event Team, and one‑on‑one meetings with the Event Manager
• Work with the Event Manager to establish, refine, and elevate the Event Program and SOPs for the event team
• Weekly event inventory & organization, coordinating ordering needs with AGM
• Improve existing event SOP as needed

• Minimum of 2 years' experience in event coordination
• Passion for hospitality and events with a willingness to do what is needed to produce the best experience for our guests
• Strong interpersonal and communication skills
  • Verbal, written, listening & presentation
  • Ability to take direction and work with existing guidelines and processes
  • Abili…