Hotel Accountant ("Contador​/a del Hotel

Position: Hotel Accountant ("Contador/a del Hotel")
Location: Springdale

POSITION PURPOSE Assist and support the General Manager with the maintenance and control of the hotel's financial operations. Depending on established ownership procedure and/or direction this may include but is not limited to accounts receivable, accounts payable, reconciliations, hotel daily deposits, giving change, daily revenue reporting, group and catering advance and final payment processing and tracking, assist Sales and Operations to ensure accurate and timely accounting support, assisting with recruiting, new hire onboarding, and training.

ESSENTIAL RESPONSIBILITIES Coordinate all onsite accounting functions. Acts as a liaison for all corporate accounting requests.

Verifies the accuracy and timeliness of all finance functions: daily and month end reporting payroll processing income audit accounts payable accounts receivable and cash and credit card management

Ensure that all administrative procedures are in place and functioning effectively.

Ensure compliance with property policies and procedures and all applicable laws.

Ensure that accounting practices adhere to legal requirements and standards, including:

Preparing and filing of tax and license information returns

Providing internal and external auditors with the information they need and implementing their recommendations

Establish and monitor cost and expense control systems and procedures to achieve budgeted operating results.

Adhere closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work.

Ensures monthly P&Ls reflect accurate revenues expenses and cost of sales calculations. Facilitates monthly P&L reviews to uncover challenges opportunities and trends

Develop and Achieve Financial Goals.

Summarize and forecast 90 days out for hotels revenues, expenses, and earning based on past, present and expected operations on monthly basis.

Responsible for generating end of period reports on a timely basis. Complete monthly property financial package for the ownership group to include P&L, SOI, GL and Balance Sheet.

Prepare billing invoices and statements for direct bill accounts, group reservation block attrition and credit card guaranteed no shows as well as processes payments received.

Prepare and finalize payroll. Monitor and audit staff records and comply with Federal, State, and local laws.

Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills,Responsible for the preparation and transmittal of letters requesting payment to outstanding/overdue accounts.

Review and maintains accurate files on all contractual obligations

Reconcile vendor statements and solve any discrepancies.

Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner.

Ensure the collection and payment of applicable local, state, and federal taxes.

Advise department management of desirable operational adjustments due to tax code revisions.

Develop and implement financial and purchasing strategies, which are aligned with property objectives and internal control practices.

Maintain and prepare the monthly tax-exempt worksheet and backup.

Ensure that all invoices are prepped, coded ready for approval and entering. Proper prepping of invoices includes matching up packing slips and purchase orders to proper invoice.

Maintain complete and accurate accounting files to handle vendor inquiries.

Maximize cash flow by proactively managing accounts payable and accounts receivable functions.

Prepare and provide balances of accounts receivable recap daily.

Preparation of 30/60/90+ day aging report for review.

Prepares daily deposits.

Gives change to cashiers when needed.

Thoroughly review the Daily Revenue Report prepared by Night Audit prior to sending to GM/Director of Finance or Corporate office.

Maintain a variety of logs for tracking and tracing specific month end requirements

Articulate policies and audits compliance of cash handling and credit positions and credit.

Audit city ledger on a weekly basis and inform the General Manager of any credit risks or potential write offs.

Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy.

Handle guest credit requests, confirms subsequent receipt of invoices, and assists in handling all guest inquiries.

Researches and responds to credit card company inquiries and charge backs, documents, and maintains their files.

Review and Manage Guest Ledger/checked out folios with outstanding or credit balances to determine if credit or bill is to be issued.

Handle disputed charges, research, and attempt to resolve disputes, provide documentation to confirm accuracy of billing or issues credit as  prepared to advise the General Manager of all matters relating to accounting. Priorities as the General Manager establishes them shall be completed on a timely basis.

Attend operations and leadership meetings.

SUPPORTIVE FUNCTIONS In addition to…