Event Planning Coordinator

Overview

The coordinator will play a key role in planning and executing events, managing guest and member communications, supporting digital content, and ensuring seamless event experiences from planning through execution.

• Assist with logistical coordination of farm dinners and special events
• Assist with guest communication, including invitations, confirmations, and follow‑ups
• Create and maintain seating charts and guest lists
• Coordinate dietary restrictions and special guest needs
• Work with banquet teams and vendors on event execution
• Coordinate rentals as needed (tables, chairs, equipment, etc.)
• Support day‑of event logistics and on‑site coordination
• Assist in planning and execution of beer nights, movie nights, and pop‑up events

• Coordinate and manage member events from planning to execution
• Work closely with banquets and events teams to reserve venues and coordinate food and beverage
• Create event invitations and email communications for members
• Manage event RSVPs and maintain accurate guest lists
• Respond to member inquiries related to events and attendance
• Ensure clear, timely communication with members before and after events

• 1–3 years of experience in event planning, hospitality, communications, or a related field preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple projects and deadlines simultaneously
• Comfortable working with email platforms, spreadsheets, and basic website updates
• Social media familiarity (Instagram preferred)
• Professional, friendly demeanor when interacting with guests and members
• Ability to work evenings and occasional weekends for events

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