Project Manager, Event Manager ​/ Planner

Job Description

• Development, production and delivery of projects from conceptualization right up to execution.
• Delivering projects on time, within budget, that meet (and hopefully exceed) expectations.
• Setting, communicating and maintaining timelines and priorities on every project.
• Handles Client Calls and Presentations.
• Communicating, maintaining and developing client/partner relationships.
• Source and negotiate with vendors and suppliers.
• Managing operational and administrative functions to ensure specific projects are delivered efficiently.
• Lead promotional activities for the event (ATL, BTL, Online).
• Providing leadership, motivation, direction and support to your team.
• Supervise all staff.
• Travelling to on site inspections and project managing events.
• Being responsible for all project budgets from start to finish.
• Ensuring excellent customer service and quality delivery.
• Ensure event is completed smoothly and step up to resolve any problems that might occur.
• Analyze the project's success and prepare reports.

Project Manager for Events is responsible for the planning, execution, and management of events from conception to completion, ensuring all aspects align with client expectations and organizational goals.

Key Responsibilities include:

Client Engagement – Conduct initial meetings to understand event objectives, scope, and expectations; develop and present proposals; facilitate bid briefing sessions; manage the bidding process and requirements including vendor evaluation and selection; serve as the primary point of contact, maintaining ongoing communication with the client; provide regular updates, solicit feedback, and ensure alignment on project scope, timelines, and deliverables. Event Planning & Strategy – Develop a comprehensive event plan covering all phases;

determine key milestones, timelines, and responsibilities; create a detailed project brief aligned with client goals and expectations. Team Briefings & Internal Communication – Conduct project briefings with internal teams; clearly communicate roles, responsibilities, deadlines, and the event vision. Budget Development & Management – Prepare and manage the event budget, seeking client approval and tracking expenses. Venue Selection & Logistics – Research, evaluate, and secure venues;

coordinate logistics for setup, operations, and teardown. Vendor & Supplier Coordination – Identify, negotiate, and oversee vendor and supplier relationships; manage contracts to ensure timely delivery of services. Creative Team Management – Lead and coordinate the creative team; collaborate on themes, layout, multimedia, and branding. Timeline Management – Develop detailed timelines, monitor progress, and adjust plans as needed. Permits & Compliance – Obtain necessary permits and ensure safety and legal compliance.

Staffing – Source, recruit, and select qualified staff; train personnel on their roles and responsibilities; assign roles, manage schedules, and oversee performance to ensure smooth execution. On‑Site Setup & Execution – Oversee setup, manage on‑site logistics, and troubleshoot during the event. Post‑Event Activities – Gather attendee feedback and manage teardown; lead post‑mortem evaluations with internal and external teams, documenting lessons learned and recommendations.

• A graduate of a Bachelor's or College Degree in Marketing, Entrepreneurship, Business Management or equivalent.
• Has exceptional project management, client management, and presentation skills.
• Flexible, thrives under pressure.
• With good verbal and written communication skills.
• Proven experience as event manager.
• Computer savvy; proficient in MS Office.
• Outstanding communication and negotiation ability.
• Excellent organizational skills.
• A team player with leadership skills.
• Strong analytical and planning skills.
• Excellent problem‑solving skills.
• Previous experience in organizing on‑ground and virtual events is a plus.

As CHiNOY TV celebrates its 15th anniversary, we continue to evolve as a multimedia platform, with content and activities spanning television, digital, events, and community‑driven initiatives. While strengthening our presence locally, we are also expanding globally to connect with overseas Chinese communities and celebrate our shared heritage. We remain committed to our mission of: 1. Preserving and promoting Chinese‑Filipino culture while strengthening Chinese‑Filipino identity across different platforms.

2. Inspiring communities by highlighting the success stories of remarkable Chinese Filipinos.
3. Providing opportunities for the Chinoy youth to showcase their talents in media, entertainment, and performing arts.
4. Bridging the Chinese and Filipino communities through meaningful projects and initiatives.