Office Manager

We are looking for a structured and hands‑on Office Manager to ensure smooth day‑to‑day operations as our team grows. You will own our office operations, vendor management, and hands‑on employee support. You will be a key contributor to operational maturity, process discipline, and internal alignment.

You will play an important role in shaping the employee and visitor experience by creating a welcoming, well‑organised, and service‑oriented office environment. Hospitality is a key part of this role, ensuring that both employees and guests feel supported, comfortable, and well taken care of in day‑to‑day interactions.

This is a part‑time role (24 hours/week), ideal for someone who enjoys creating structure, solving practical issues quickly, and enabling teams to perform at their best.

Office operations

• Manage office supplies, pantry stock, and basic hardware accessories
• Coordinate vendors and service providers (cleaning, maintenance, IT support, catering, plants)
• Own office logistics: meeting rooms, workspace planning, access keys/badges
• Ensure a safe, functional and professional office environment
• Resolve day‑to‑day office issues quickly and proactively

Administrative and finance support

• Collect and process incoming invoices and route them for approval
• Track subscriptions, tools, licences, insurance and other recurring office‑related contracts
• Support Sales by:
  • requesting quotes and preparing standard product offers
  • coordinating and tracking renewals, ensuring timely follow‑up with internal stakeholders
  • assisting with routine commercial administration and documentation

People support and employee experience

• Organise onboarding logistics: accounts, access, workplace setup, welcome package
• Support off‑boarding logistics: access, equipment returns, administrative steps
• Coordinate team rituals such as team lunches and small events
• Support internal communication: practical updates, reminders, office guidelines
• Support marketing with the organisation of events, customer visits, and internal gatherings
• Act as host for visitors and events, ensuring a professional and welcoming experience
• Take meeting notes and follow up on action items when needed

• Experience in office management, operations, or administrative coordination
• Highly structured and reliable, with strong execution and ownership mindset
• Strong communication skills and service orientation
• Comfortable working with invoices, contracts, and vendors
• Proactive problem solver: identifies issues and fixes them
• Strong sense of ownership for creating a welcoming and professional office environment
• Hospitality mindset with attention to detail and service quality
• Ability to anticipate needs of employees and visitors and act proactively
• Fluent in Dutch and in English

• An informal yet professional working environment where you have a direct impact on office operations and the day‑to‑day employee experience
• A hands‑on and autonomous role with strong ownership, where you bring structure, improve processes, and support the office as the team grows
• Collaboration with an international team of more than 400 security specialists working on complex and meaningful challenges within information security
• A competitive salary with additional benefits, including a bonus scheme, pension plan, and insurance coverage
• Flexibility suited to a part‑time position of 24 hours per week, allowing for a healthy work‑life balance
• A modern and well‑located office in the Netherlands, with a strong focus on creating a welcoming and well‑organised workplace
• A company culture that values collaboration, inclusion, and personal development, supported by regular team activities and internal events
• A workplace that time and again has been named one of the best in Europe