Business Manager Parish & School

Business Manager

The Business Manager (BM) provides essential financial and operational support to the Pastor & School Principal in the overall administration of the Business Office for both the Parish & School. This role encompasses financial oversight, property management, personnel procedures, and office operations to ensure smooth and efficient administration.

The BM assists the Pastor in managing parish & school finances, overseeing property maintenance, and coordinating office functions. Additionally, the BM plays a key role in personnel management, participating in the selection of staff and assisting with human resource procedures. The BM is also responsible for maintaining in-house personnel records and ensuring compliance with Human Resource policies and procedures in alignment with the Archdiocese of San Antonio.

This position requires active participation in Finance Council meetings, where the BM presents financial reports and documentation for review. The BM must ensure accuracy in financial reporting and contribute to strategic financial planning to support the mission and sustainability of the parish and school.

Position Responsibilities:

• Responsible for all parish and school accounting, including but not limited to payroll, accounts payables, accounts receivables and financial reporting.
• Maintains complete and accurate records of all parish and school finances, employment and business transactions. Assures that all financial, employment and business records and all transaction data are correctly, accurately, and timely documented and maintained.
• Responsible for the daily coordination, monitoring, and control of all parish and school departmental and organizational funds.
• Oversees counting and depositing of all parish & school funds; manages parish and school bank accounts.
• Ensures that all parish and school bills are paid on a timely basis including but not limited to taxes, fees, and insurance bills. Ensures all federal and state financial regulations are followed and complied with.
• Maintains a responsible cash flow management system and maximizes cash management resources.
• Maintains accurate financial records and files.
• Assists the Principal in the management of all school program budgets and evaluates program budgets with the professional staff.
• Provides accurate and timely financial reports, consults with, and advises the Pastor and Finance Council bringing any financial concerns to their attention as soon as they become apparent.
• Serves as liaison between the Parish, School and the Archdiocese on financial and Human Resources (HR) matters.
• Prepares, administers, and reviews the annual fiscal budget in collaboration with the Principal and Finance Council as well as analyzes business performance against budget and parish goals.
• Coordinates school fund-raising programs, stewardship, planned giving, and endowment programs.
• Recommends financial strategies and applicable committee usage to the Pastor and Principal.
• Participates in all staff meetings and Finance Council meetings as required.
• Assists the parish and school's Finance Council in promoting financial stewardship in the school, including providing transparent reporting systems that foster trust in the parish and school community.
• Solicits and reviews vendor agreements, bids, and quotes; provides recommendations to the Pastor and Finance Council accordingly.
• Parish and School's representative to financial institutions, vendors, and governmental authorities.
• Attends Archdiocesan meetings and trainings as necessary, representing the parish and school.
• Consults with and advises the Pastor and Principal on business and financial matters.
• Coordinates parish and school liability and property insurance, and worker's compensation with Archdiocesan insurance programs.
• Maintains good working relationships and effective communications between the parish, school, Archdiocese and its various outside groups.
• Supervises the financial aspects of any major parish or school construction, improvement, or repair.
• Coordinates procurement and maintains accountability of capital equipment.
• Assists with the planning, coordination, and promotion of all parish and school-wide events including but not limited to the parish and school's calendaring, festivals and school fundraising.
• All other duties as deemed necessary by the Pastor.

Additional HR Duties:

• Ensures job descriptions, reporting relationships and salary structure is accurate, up to date; administers salaries and benefits programs for all parish employees in alignment with Archdiocesan guidelines, plans, and programs.
• In collaboration with the Archdiocese HR Business Partner, Pastor and Principal, implements human resources policies and procedures.
• Coordinates and tracks leave (annual, personal, and sick) for all school employees.
• Advises Pastor regarding pay rates, wage increases, and Cost of Living Allowance increases on a yearly basis.
• Coordinates the recruiting, hiring and termination of parish and school employees.
• Develops and…