Accounting Specialist Shared Services

Job Title:

Accounting Specialist – Shared Services Department:
Accounting

Reports to:

Accounting Manager

Location:

Vacaville If applicable

Number of Direct reports: N/ABudget Dollars: N/ARevised:
April , 2026

Summary:

We are seeking a detail-oriented and proactive candidate to join our Shared Services team. The Shared Services Coordinator supports Accounts Receivable (AR), Accounts Payable (AP) and general Accounting functions. This role plays a critical role in maintaining accurate financial records, ensuring timely collections and payments, and supporting the day-to-day financial operations of a manufacturing business.

The ideal candidate thrives in a high-volume environment, has strong ERP experience (Net Suite preferred), and enjoys working cross-functionally across accounting, operations, sales and procurement.

Key Responsibilities (55%)Accounts Payable (AP)
Process high-volume vendor invoices in Net Suite, including review, validation, and accurate coding in compliance with internal controls and GAAPPerform 3-way matching (purchase order, receipt, invoice) and resolve discrepancies with purchasing and receiving teams

Prioritize invoices based on payment terms and discounts; prepare and execute vendor payments (ACH, wire, check runs) in accordance with payment schedules

Reconcile vendor statements, investigate discrepancies, and resolve past-due or outstanding invoice issues in a timely manner

Maintain accurate and up-to-date vendor records and respond promptly to vendor inquiries

Prepare, review, and maintain AP account reconciliations, supporting month-end close with analysis and variance explanations

Contribute to process improvements, cross-training initiatives, and ad hoc projects as needed

Process annual 1099 tax forms timely and accurately

Key Responsibilities – (30%)Accounts Receivable (AR)
Generate and issue accurate customer invoices in Net Suite, ensuring alignment with sales orders, shipping documentation, and established SOPsApply and reconcile incoming payments (ACH, wire, check), including review of remittance advice and resolution of unapplied or misapplied cash Monitor AR aging reports and actively manage collections, following up on past-due accounts and escalating delinquent balances in accordance with company procedures

Support processing and matching of customer deductions related to promotional and non-promotional activities

Investigate and resolve billing discrepancies, disputes, and short payments in collaboration with cross-functional teams

Prepare and maintain AR account reconciliations, ensuring subledger-to-general ledger accuracy and month-end close support

Maintain customer account accuracy, including setup, updates to master data, and support for credit evaluations and account reviews

Key Responsibilities - Shared / Cross-Functional – (15%):

Maintain accurate financial data within Net Suite ERPBuild and maintain strong relationships with internal departments, external customers and vendors to support payment cycles

Support month-end close activities including journal entries, reconciliations and reporting support

Assist with audit requests and documentation

Partner with:

Procurement (raw fruit, packing materials)
Operations (production and inventory)
Sales (orders, pricing, deductions)
Logistics (freight and shipment validation)
Ensure compliance with internal controls and applicable food safety standards

Accountability – Personal Growth:

Demonstrate professionalism discretion and sound judgement in all interactions

Uphold confidentiality and integrity in handling financial, customer and vendor data Support company values and contribute to a collaborative and high-performing team culture

Show initiative in identifying areas for personal development and process improvement

Accountability – Physical Demands:

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear.

The employee is frequently required to sit. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl

The employee will occasionally lift and /or move 10 to 25 pounds.

Specific vision abilities required by…