Accounting Specialist Shared Services

# Accounting Specialist Shared Services Vacaville, CA 95688## Overview Salary Range $31.30 - $38.35 Hourly## Description
*
* Job Title:

** Accounting Specialist – Shared Services
** Department**:
Accounting
** Reports to**:
Accounting Manager
** Location**:
Vacaville
*** If applicable
***** Number of Direct reports**: N/A
** Budget Dollars**:  N/A
** Revised**:
April , 2026
*
* Summary:

** We are seeking a detail-oriented and proactive candidate to join our Shared Services team.  The Shared Services Coordinator supports Accounts Receivable (AR), Accounts Payable (AP) and general Accounting functions. This role plays a critical role in maintaining accurate financial records, ensuring timely collections and payments, and supporting the day-to-day financial operations of a manufacturing business.

The ideal candidate thrives in a high-volume environment, has strong ERP experience (Net Suite preferred), and enjoys working cross-functionally across accounting, operations, sales and procurement.
** Key Responsibilities (55%)
**** Accounts Payable (AP)
*** Process high-volume vendor invoices in Net Suite, including review, validation, and accurate coding in compliance with internal controls and GAAP
* Perform 3-way matching (purchase order, receipt, invoice) and resolve discrepancies with purchasing and receiving teams
* Prioritize invoices based on payment terms and discounts; prepare and execute vendor payments (ACH, wire, check runs) in accordance with payment schedules
* Reconcile vendor statements, investigate discrepancies, and resolve past-due or outstanding invoice issues in a timely manner
* Maintain accurate and up-to-date vendor records and respond promptly to vendor inquiries
* Prepare, review, and maintain AP account reconciliations, supporting month-end close with analysis and variance explanations
* Contribute to process improvements, cross-training initiatives, and ad hoc projects as needed
* Process annual 1099 tax forms timely and accurately
** Key Responsibilities – (30%)
**** Accounts Receivable (AR)
*** Generate and issue accurate customer invoices in Net Suite, ensuring alignment with sales orders, shipping documentation, and established SOPs
* Apply and reconcile incoming payments (ACH, wire, check), including review of remittance advice and resolution of unapplied or misapplied cash
* Monitor AR aging reports and actively manage collections, following up on past-due accounts and escalating delinquent balances in accordance with company procedures
* Support processing and matching of customer deductions related to promotional and non-promotional activities
* Investigate and resolve billing discrepancies, disputes, and short payments in collaboration with cross-functional teams
* Prepare and maintain AR account reconciliations, ensuring subledger-to-general ledger accuracy and month-end close support
* Maintain customer account accuracy, including setup, updates to master data, and support for credit evaluations and account reviews
** Key Responsibilities - Shared / Cross-Functional – (15%):
*** Maintain accurate financial data within Net Suite ERP
* Build and maintain strong relationships with internal departments, external customers and vendors to support payment cycles
* Support month-end close activities including journal entries, reconciliations and reporting support
* Assist with audit requests and documentation
* Partner with:  + Procurement (raw fruit, packing materials)  + Operations (production and inventory)  + Sales (orders, pricing, deductions)  + Logistics (freight and shipment validation)
* Ensure compliance with internal controls and applicable food safety standards
** Accountability – Personal Growth:
*** Demonstrate professionalism discretion and sound judgement in all interactions
* Uphold confidentiality and integrity in handling financial, customer and vendor data
* Support company values and contribute to a collaborative and high-performing team culture
* Show initiative in identifying areas for personal development and process improvement
** Accountability – Physical Demands:
*** While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel;…