Proposal Administrator

About Us

PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc. (NYSE: PWR), is composed of highly qualified professionals experienced in engineering, design, asset management, and construction management for the electric utility and other industries. We are a highly mobile and flexible team capable of servicing every area and region within our customers’ operations.

Under the direction of the Vice President of Pre‑Construction Services, the Proposal Administrator will manage the proposal activities, including maintaining proposal schedules and deadlines, developing proposal outlines and compliance matrices, and creating and monitoring the progress of each proposal through submission. The Proposal Administrator also participates in long‑ and short‑term plans for proposal development, including researching future proposal opportunities.

Nova Group began with building steam lines for the U.S. Federal Government at Mare Island Naval Shipyard in Vallejo, California. By the late 1970s, Nova expanded its expertise in mechanical construction to several Bay Area military bases, installing hundreds of thousands of feet of utilities, performing marine construction, and installing high‑voltage power distribution systems, transformers, switch gear, and emergency power generation facilities.

• Review primarily federal project opportunities daily to identify notifications on potential projects from the list of sites (SAM, B2G, Gov Tribe, DOE, and others) and communicate to the estimating team the possible projects of interest that match the niche markets.
• Contribute to the development and review of proposal strategies and themes; assist with communications, summarizing bids, sharing RFPs, amendments, Q&A coordination with the owner, and other updates to the estimating team.
• Carry out writing/editing/rewriting efforts for proposals, ensuring high standards of appearance, responsiveness, and quality of writing; review the proposal sections to ensure all requirements are adequately met.
• Coordinate proposal final production activities for submission, whether hard copy or electronic, through various owner program platforms, maintaining active status on PIEE and other owner‑required forecast tracking and submission software.
• Write and continually update all collateral marketing materials, including project data sheets, project photos, and resumes.
• Update potential project forecast information from various military agencies and industry sources; conduct annual research and summation of future project opportunities for the Department of Defense and other agencies, primarily from the published Fiscal Year MILCON budget, to identify projects in the key niche markets of Fuel, Marine, and Utilities.
• Provide writing and editing support to various company‑written materials on an as‑needed basis; update and maintain presentation materials for outreach events; create and provide creative assistance on PowerPoint presentations for the firm; gather articles from departments and support the review of the company’s quarterly newsletter when needed; contribute to award submission materials and monitor award submission requirements and deadlines.
• Review and provide updated material for the company website, for newly awarded projects and current progress photos, and new/updated project descriptions on a semi‑regular basis.
• Collaborate with the VP and Chief Estimator on communication with the owner on potential opportunities and submitting technical clarifications; manage the exchange of bid documents and share files, including updates through addenda, with the estimating team and via BOX access to external partners.

• Bachelor’s level degree in Marketing, Engineering (or Construction), Business Management, English, Communications, or equivalent combinations of training and experience required. Previous experience as a Marketing/Proposal Coordinator is required. Technical writing experience is a plus.
• Excellent problem‑solving skills and ability to balance strategic vision with attention to detail. An open and collaborative style that blends with our spirit of teamwork…