Project Administrator

• The Project Administrator supports Technology Transfer and CAPEX projects by managing and coordinating Change Controls from initiation through closure.
• This role works closely with Project Managers and cross-functional teams to ensure changes are executed compliantly, approvals are obtained on schedule, and project deliverables are completed on time.
• The Project Administrator serves as a key driver of Change Control execution, timeline management, and team coordination within a GMP-regulated biopharmaceutical environment.

Key Responsibilities

Change Control Management

· Own and manage Change Controls supporting Technology Transfer projects.

· Drive Change Controls through the full lifecycle, ensuring timely completion of actions, approvals, and implementation activities.

· Monitor timelines, identify risks or delays, and escalate issues as needed.

· Coordinate with Quality, Manufacturing, Engineering, Validation, Regulatory, and Supply Chain teams to support successful change implementation.

Project Administration & Coordination

· Schedule and facilitate project meetings, document meeting minutes, and track action items to completion.

· Support Project Managers with project planning, status tracking, and cross-functional coordination.

· Maintain project documentation and provide regular updates on project and Change Control status.

· Assist with project reporting, milestone tracking, and stakeholder communications.

Compliance & Execution

• Ensure Change Controls and project documentation comply with site procedures and cGMP requirements.
• Maintain accurate, complete, and audit-ready records.
• Support inspection readiness and regulatory compliance activities.
• Drive accountability across stakeholder groups to meet project timelines and business objectives.

Qualifications

Education:Bachelor's degree in Life Sciences, Biotechnology, Engineering, Quality, Business, or a related discipline preferred.

Experience

• 2+ years of experience in biotechnology, pharmaceutical, medical device, or other GMP-regulated industries.
• Experience managing or coordinating Change Controls in a complex regulated environment.
• Experience with electronic Quality Management Systems (eQMS) and Change Control platforms such as Veeva, Track Wise, Master Control, or similar systems is strongly preferred.

Core Competencies

• Strong understanding of Change Control processes and quality systems.
• Familiarity with cGMP requirements and regulated manufacturing environments.
• Excellent organizational, communication, and stakeholder management skills.
• Ability to manage multiple priorities and drive actions to completion across cross-functional teams.
• Strong attention to detail and ability to maintain compliant documentation.

Preferred Background

• Quality Assurance
• Compliance / Quality Systems
• Biotech or Pharmaceutical Manufacturing
• Engineering or Validation
• Project Administration or Project Coordination

Quick Summary (for Hiring Use)

• Focus:
  Change Control management, coordination, and execution.
• Core Role:
  Own Change Controls, drive timelines, coordinate stakeholders, and support Technology Transfer project execution.
• Environment: GMP / Biopharmaceutical Manufacturing.
• Preferred Experience:
  
  Biotech or pharmaceutical industry experience with electronic Change Control and Quality Management Systems in a regulated, complex operating environment.