Operations Coordinator

Eagle River Coalition (ERC) seeks an Operations Coordinator. This position plays a key role in ensuring the smooth operation of our office, administrative support, logistics, budgets and processes for the organization. These efforts will be varied, but aimed to expand the capacity of our leadership team in order to more effectively deliver our mission. Ideal candidate is organized, detail-oriented, systems-driven, adaptable, and able to manage multiple priorities and varied work environments with integrity and excellent communication skills.

The Operations Coordinator reports to the Executive Director.

• Ensure all legal and regulatory documents are filed, and monitor compliance
• Oversee daily office operations, including supply management, inventory, meeting scheduling, mail processing and maintaining organized file systems (both digital and in office)
• Oversee office and office equipment maintenance, phone system, IT needs, etc
• In collaboration with the ED and bookkeeper, manage financial activities including collecting payments, billing/invoicing, filing, coding transactions and processing bank deposits
• Human resources assistance in posting jobs, background checks, reference checks
• Adhere to (and develop if necessary), organizational standard operating procedures to maximize consistency and efficiency
• Process mail, general organization emails, and phone calls, then route them appropriately
• Serve as initial point of contact for volunteers
• Coordinate and manage organizational intern’s schedule and duties
• Support audit preparation
• Provide support as needed to the entire team

• Working with ED, prepare for BOD meetings, including creating agendas, preparing and distributing minutes, booking venue, and communicating to all invitees and attendees, etc
• Manage logistics of board and committee meetings, events, and retreats
• Collect, maintain, and update board forms, files, and handbook documents
• In collaboration with the ED, develop and coordinate new board member orientation processes

• Support fundraising efforts and Director of Development through administrative aspects of individual giving, corporate giving, event registration management, donor research, data management, database (Bloomerang) gift entry, donor acknowledgements and communications
• Act as point of contact for all fundraising software, giving platforms, and accounts. Setting up the back-end and providing monthly reports.
• Support with grant application development, invoicing schedules and reporting requirements for grants, including federal, state, and foundation grants
• Support special campaigns and events, including Colorado Gives Day, as necessary

• Support Restoration team coordinating volunteers, supporting projects, as necessary.
• Support Restoration Manager in volunteer coordination, supplies ordering, logistics and planning for the River Clean-up and Highway Clean-up
• Support the Community Engagement Manager with event coordination, including but not limited to:
• Securing venues for community events
• Pursuing funding opportunities, when necessary
• Support in planning and preparation of the annual Eagle River Water Festival and Wild & Scenic Film Festival
• Reviewing and editing outreach materials
• In collaboration with the Development Director and Community Engagement Manager, coordinate purchases, inventory and sales of branded swag items
• Gather materials and assist in management of outreach events, booths, etc

Send a cover letter and resume to jobs. Fill out the online application from our website. Applications must be received no later than March 25th, applicants are encouraged to apply as soon as possible. For more information about Eagle River Coalition, please visit eagleriverco.org