Student Information System Specialist

Summary:

The Student Information System Specialist works under minimal direction and exercises independent judgment and initiative. They are responsible for training, coordination, implementation, state reporting, and software support of the Student Information System (SIS).

• Creates and maintains FTE determination.
• Ensures accurate attendance setup and calculations.
• Supports issues related to SIS for all District staff.
• Serves as a resource to resolve SIS related problems.
• Works closely with the Student Data Team and Site Technology staff.
• Works with Student Information System Administrator to customize network software applications to meet the needs of the users and administration.
• Works with Student Data Support and Training Specialist to help coordinate a wide variety of trainings for Office Managers, Attendance Clerks, Incident Management staff, etc.
• Serves as a resource to resolve SIS related problems with Principals, Teachers, Parents, Office Managers, and Attendance Clerks, along with assisting client districts/charters.
• Works with Student Information System Administrator to verify student membership and attendance data between the SIS and AzEDS to ensure proper funding for District.
• Works with Student Information System Administrator to ensure proper CTED setup in SIS and reconciliation of CTED data.
• Responsible for working with all District departments to ensure proper reporting of programs to AzEDS including SPED, ELL, Gifted, Title I, Lunch, McKinney-Vento, Foster, Military, Chronic Illness, Homebound, CTED, etc.
• Works with SPED to ensure proper setup for Ventana Program (EDP), Project Focus & Project SEARCH in the SIS and reconciles the data with the state.
• Works with Student Data Support and Training Specialist to ensure proper AOI reporting and SIS setup.
• Interface with Az Department of Education staff on student accountability compliance.
• Attends SIS, Az Department of Education and ASCUS trainings on a regular basis.
• Stays up-to date on rules and regulations to ensure accurate state reporting.
• Assists in coordination of the annual AZ PSUG Conference as well as provides training for the conference.
• Works with Student Information System Administrator in organizing the annual Federal/State Audits for the District regarding student Accountability.
• Recommends and implements changes in procedures to ensure the consistency of data entry in the SIS.
• Assists in integrating the use of other web-based software within the SIS.
• Works with District finance staff to verify enrollment figures and funding levels.
• Maintains and creates staff accounts in the SIS.
• Ensures data integrity within the SIS by maintaining user security and role settings.
• Communicates with Principals, Counselors and District Administrative Staff on SIS updates, school calendars, and schedules.
• Oversees the proper maintenance of courses and sections in the SIS.
• Assists schools in configuring schedules and attendance setup.
• Assists Site Technology Techs and Counselors with GPA calculations.
• Creates and oversees the district-wide SIS objects reports.
• Oversees Civil Rights Data Collection (CRDC) and submission.
• Responsible for submitting Incident Data and verifying accurate data on the state portal.
• Responds to data collection requests by collecting, analyzing and preparing data reports for administration to assist them in making data driven decisions.

This position does not have supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skills, and/or abilities required.

• High school diploma or GED. A bachelor’s degree in education, business administration, public administration, or information technology, with appropriate education coursework is preferred.
• Minimum 2 years’ experience with K-12 school finance, State Reporting data collection and State reporting, or other relevant student database system.
• Or an equivalent combination of relevant education, training, and/or experience as approved by the…