Special Events Coordinator

Come Join the Town of Avon Team!

Nestled in the heart of the Rocky Mountains, Avon, Colorado, is more than a destination – it’s a place to call home. Here, visitors and residents alike enjoy living, working, and playing in a breathtaking outdoor setting.

At the Town of Avon, we’re the driving force behind what makes this community thrive. From fixing potholes to hosting events in stunning Nottingham Park, to teaching swim lessons at our 40,000 sq. ft. full-service Recreation Center, to ensuring public safety, our dedicated team makes it all happen.

We offer an amazing work environment, supportive leadership, and outstanding benefits, including:

• Retirement match of 11%
• Life insurance
• Avon Recreation Center pass
• Health, Rx, vision, and dental insurance
• Paid vacation, personal days, sick days, and holidays
• Spanish Language Initiative

Our team operates on five core values:

• Public Service:
  We are committed to an effective, community-focused organization that passionately engages and serves our residents, property owners, businesses, and guests.
• Openness:
  We are open, transparent, complete, objective and respectful of opposing views with all Town officials and with the public in our decisions and actions.
• Leadership:
  We perform our work with commitment, passion, collaboration, fairness, honesty and courage to elevate our performance, the performance of our co-workers, and the character of our community.
• Integrity:
  We are professional, ethical, responsible and accountable in our decisions and actions.
• Stewardship:
  We are custodians and stewards of the Town’s financial, physical, environmental and natural resources on behalf of current and future generations.

• Management and recruitment of special event vendors and other contractual entities to ensure compliance with Town, County and State policies, as directed.
• Management, training, scheduling, responsibilities, tracking and overall coordination of volunteer personnel to include ensuring commitments are met.
• Assists with the preparation of CASE Committee packet materials, meeting minutes and other meeting preparation as needed.
• Attends CASE Committee meetings.
• Assists the Communications Manager with the development, publication and distribution of the special event public information materials, promotional flyers, posters, brochures, and social media.
• Administration of special event and sound permits and digital sign permits, including collection of appropriate fees, required approvals and signatures, insurance forms and follow up with applicant.
• Assists with development, planning, coordination, and implementation of a variety of community and signature special events to ensure compliance with safety protocols, permitting requirements and communication with internal departments and outside agencies is timely.
• Implementation of traffic plans to include street closures, personnel placement/workload, and pedestrian/vehicular signage locations in collaboration with Public Works, Mobility and Avon PD.
• Assists with implementation and tracking of in‑kind services for community, and signature events.
• Manages storage, maintenance, and accurate inventory of special events assets, materials, and supplies.
• Manages third‑party private and public Pavilion rentals; and, third‑party event producer contract administration, as needed.
• Assists with management of bar operations, staffing and cash management.
• Coordinates Pavilion facility reservations and accurately tracking and communicating with internal departments.
• Administers admission fee purchases and account balance.
• Maintains and updates the Town’s events calendar and special event webpages and calendar submission to external websites.
• Assists with development of reports and…