Fleet Parts Specialist

The Town of Vail is now hiring a Fleet Parts Specialist!

Hiring Range: $30.58/hour - $38.23/hour (Depending On Experience)

Salary Range: $30.58/hour - $45.88/hour

Position Summary:

Join the Fleet Team today as a Fleet Purchasing Specialist in a highly cohesive team. This role is very engaging, with responsibility for acquiring parts, supplies, and materials to support vehicle and equipment operations and maintenance. You will need to implement and maintain an inventory control system for parts, fuel, equipment, and major projects. This role has efforts for reporting on restocking orders and fleet specific tasks.

• Procures parts and supplies from vendors through competitive pricing, specification writing, bidding, and negotiating. Establishes economic balance on hand levels and automatic reorder points based on utilization and equipment down-time analysis.
• Orders all parts for the Fleet Division and assists in Public Works purchasing as requested. Stocking a wide variety of consumables for cross departmental needs.

• Maintains inventories for vehicles, parts, fuel, work orders, and purchase orders utilizing the Fleet software accounting system. Generates monthly and annual reports utilized by finance to bill user departments and maintain an accurate Heavy Equipment Fund (HEF) balance. Prepares special reports as directed.
• Utilizes Computerized Fleet Analysis (CFA) software to receive, dispense, and maintain inventories at optimum levels based on economic re-order data. Labels and assigns part numbers, maintains physical storage inventory, and conducts annual and periodic inventory audits as required. Disposes of obsolete vehicles, parts, and equipment through vendors, auctions, and other purchasing outlets.
• Manages fuel inventory daily and orders fuel as required utilizing the TOV dispenser system. Encodes fuel dispenser cards, tracks card inventory, and reviews employee utilization.
• Maintains and monitors the Public Works shipping/receiving system. Tracking and distributing incoming and outgoing parts, equipment and all other freight /inventory to and from user departments.

• Performs financial administration through implementation and adherence to proper accounting methods/procedures as established by the town policy.
• Performs data entry and typing as required to maintain records and requisition inventory and supplies.
• Monitors the radio for vehicle breakdowns and dispatch mechanics to assist with vehicle failures in the field. Act as the main contact point for fleet operations.
• Completes warranty reimbursement documentation for all new equipment and parts that fail.
• Serve the citizens and guests of the Town of Vail by abiding by all Town of Vail core values.
• Perform job in accordance with all Town of Vail safety practices.
• Other duties as assigned