Office Specialist Cardiothoracic Surgery

Job Title:

Office Specialist Cardiothoracic Surgery

Location:

Augusta University

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

This position provides administrative support to the division of cardiothoracic surgery faculty and APPs.

• Maintain calendars and coordinate meetings; answer/triage phone calls and greet visitors. Collaborate with other administrative assistants within the department with any needs regarding patients or faculty members.
• Prepare documents, maintain confidential files. Distribute incoming correspondence and manage mail. Order and maintain office supplies, provide backup administrative support as needed.
• Coordinate travel arrangements and reimbursements. Prepare all check requests for faculty and APPs.
• Maintain timekeeping records for faculty. Prepare and track clinic cancellation requests. Assist with credentialing paperwork for faculty. Monitor job performance of administrative staff. Serve as a delegate for various administrative duties.

• Associate's degree from an accredited college or university in a related field.
• High School Diploma/GED from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.

• Ability to maintain confidentiality.
• Excellent interpersonal, verbal, and written communication skills.
• Proficient in Microsoft Office and other computer software/databases.
• Detail-oriented with strong organizational, prioritization, and multi-tasking skills.

Shift: Days/M-F

Pay Band: B3

Salary Range: $16.54/hourly – $19.86/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 1/7/26 - Until Filled.

Benefits may include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays. Full-time employees employed for more than 6 months may be considered for the Tuition Assistance Program.

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties, the candidate will also need to have a credit check completed for Positions of Trust and/or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires:
Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

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