Administrative Assistant

Job Details

Job Title: Administrative Assistant 1

Location: Augusta University

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 293586

This position will assist with faculty recruitment, attend meetings and take minutes as requested, assist in completing faculty evaluations, special projects and department events. Administrative support to select faulty to include but not limited to keeping calendars, updating CVs, tracking and submitting leave, preparing travel and updating PACT system.

• Administrative: Provide administrative support to Radiology and Imaging faculty to include:
  Answer phones, direct calls, take messages, answer questions, and manage calendars (i.e., reminders, cancellations, meeting coordination). Complete monthly leave calendars for assigned faculty. Assist Chair's Administrative Assistant with faculty recruitment and other tasks. Complete check requests, key requests, IDR's, transcribe minutes, prepare recommendation letters etc.
• Academic: Maintain up to date assigned faculty CV's, to include converting new faculty CV's to MCG format. Maintain files for BLS/ACLS cert., licenses, DEA, CV's and CME for assigned faculty. Maintain photos/graphics files and biographical sketches for each assigned faculty. Coordinate faculty recruitment (i.e, make travel arrangements, schedule appointments, complete itinerary per BOR requirements). Assist with faculty credentialing and re-credentialing. Locate, retrieve, or request journal articles.
• Travel/Leave Coordination: Coordinate, prepare and process faculty travel and leave requests which includes:
  Prepare all required forms (ie. Travel request, check request). Process requests for leave and/or call changes (off-campus, annual, sick, etc.). Coordinate travel arrangements, if necessary. Assess clinical coverage needs. Ensure all coverage arrangements have been finalized before submitting to the Section Chief(s) for final approval. Ensure all paperwork is complete and finalized within 2 weeks of the departure date. Prepare expense statements upon return.
• Other Duties: Perform all other related duties as assigned.

• Associate's degree from an accredited college or university in a related field and a minimum of 3 years of progressively responsible experience in administrative support positions.
• High School or GED from a recognized state or federal accredited organization and 6 years progressively responsible experience in administrative support positions.

• Ability to maintain confidentiality.
• Excellent interpersonal, written and verbal communication skills.
• Proficient in Microsoft Office and other computer software/databases.
• Detail-oriented with strong organizational, prioritization and multi-tasking skills.

Shift: Days/M-F

Pay Band: B2

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 01/02/2026 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

• All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
• If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
• Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
• For Faculty Hires:
  Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those…