Associate City Clerk

Description

This position is responsible for providing administrative and clerical support to the City Clerk, the City Manager, the Mayor, and the City Council.

• Provides administrative support to the City Clerk, the City Manager, the Mayor and Council, the Department Heads, and the City Attorney as needed.
• Performs the duties of the City Clerk in his or her absence; prepares and distributes the Agendas and Agenda Packets for City Council Meetings; attends Council Meetings and Work Sessions as required; processes Freedom of Information Act Requests (Open Record Requests); assists in maintaining official files and legal documents.
• Prepares proclamations, composes letters and memos, prepares bullet points for speaking engagements, schedules appointments, maintains files and municipal records.
• Prepares purchase requisitions; signs off on Purchasing Card transactions and maintains receipts for purchases; assists in maintaining the annual division budget.
• Answers the telephone and greets visitors; provides information and assistance; sorts and distributes mail; responds to E-mail inquiries.
• Sets up rooms for scheduled meetings.
• Maintains office supply inventory and makes purchases as needed.
• Stocks the breakroom.
• Provides administrative support for the annual Mayor/Council Retreat and annual legislative meetings.
• Assists in making travel arrangements for the City Manager, the Mayor, and City Council.
• Assists in the coordination of special city events.
• Prepares literature and serves as tour guide for tour groups.
• Provides administrative support for Boards and Committees as assigned.
• Performs related duties.

• Knowledge of modern office principles and practices.
• Knowledge of state open records and open meetings laws.
• Knowledge of customer service principles and practices.
• Knowledge of budget management principles and practices.
• Knowledge of computers and job-related software programs.
• Skill in the provision of customer services.
• Skill in problem solving.
• Skill in prioritizing and planning.
• Skill in interpersonal relations.
• Skill in oral and written communication.
• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for two to five years.
• Must complete mandated training for new City Clerks, obtain the Georgia Clerks Certification, and take annual Clerks training classes thereafter.