Corporate Card Program Coordinator

Corporate Card Program Coordinator About the Role

Ace Electric is seeking a highly organized and detail-oriented Corporate Card Program Coordinator to manage the day-to-day administration of our corporate credit card and fuel card programs. This role supports employees, managers, Accounting, Operations, Fleet, and other departments by keeping card access, receipts, spending limits, documentation, and reporting accurate and compliant.

The right person will be comfortable with follow-up, technology, confidential information, and helping employees understand how to properly use company cards and submit receipts.

• Issue, activate, track, update, and deactivate corporate credit cards and fuel cards.
• Maintain accurate records of cardholders, card access, spending limits, PIN status, department assignments, approvals, and card changes.
• Process requests for new cards, replacement cards, cancellations, limit changes, PIN resets, and access updates.
• Train employees and managers on company card procedures, receipt submission, and use of the credit card tracking software.
• Provide user support for receipt uploads, software navigation, transaction review, coding, approvals, and basic troubleshooting.
• Track and follow up on missing receipts, incomplete documentation, unusual transactions, and policy exceptions.
• Monitor card activity for accuracy, compliance, and potential misuse.
• Assist with monthly reconciliation, reporting, audits, and documentation review.
• Coordinate with card providers, fuel card vendors, Accounting, Operations, Fleet, HR, managers, and cardholders.
• Ensure cards are collected, canceled, or updated when employees transfer, separate from employment, or no longer need access.
• Recommend process improvements to strengthen controls, reduce missing receipts, and improve user compliance.
• Maintain confidentiality of financial, employee, and cardholder information.
• Perform other related duties as assigned.

• High school diploma or equivalent required.
• Prior experience in accounting, finance, purchasing, fleet administration, office administration, expense management, or a related administrative role preferred.
• Proficiency with Microsoft Outlook, Excel, and general office systems.
• Ability to learn and support credit card tracking, expense management, or financial software.
• Strong attention to detail, organization, follow-up, and accuracy.
• Ability to communicate professionally with employees, managers, vendors, and leadership.
• Ability to train employees on processes and software at varying skill levels.
• Ability to handle confidential information with professionalism and discretion.
• Ability to identify errors, missing documentation, inconsistencies, and compliance concerns.

• Experience with corporate cards, fuel cards, purchasing cards, expense reports, or reconciliation.
• Experience supporting multiple departments, divisions, locations, or field-based employees.
• Intermediate Excel skills, including sorting, filtering, formulas, and tracking reports.
• Construction, fleet, or field operations experience is a plus.

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to communicate by phone, email, video call, and in person.
• Ability to operate standard office equipment.
• Ability to occasionally lift up to 15 pounds.

This position primarily works in a professional office environment and requires frequent communication with employees, managers, vendors, and internal departments.

Ace Electric is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

Employment is contingent upon verification of work authorization, successful completion of any required background checks, and compliance with company policies.