Procurement and Inventory Coordinator

Procurement Coordinator

The Procurement Coordinator supports the organization by managing the purchasing and contract process for purchases and services. This role serves as the central point of coordination for procurement activities, ensuring purchases follow company policies and that vendors, contracts and orders move efficiently through the approval and purchasing process. In addition, this role ensures purchases are properly recorded in inventory systems with price adjustments as needed.

Essential Functions To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s)

• Track and manage purchases from request through fulfillment and payment in coordination with accounts payable.
• Create and manage purchase orders to support timely ordering and delivery.
• Track orders, manage freight and follow up with vendors on breakage of items, incorrect shipping and backorders.
• Input data into inventory systems to include: receiving, transferring, damages and waste, manually entered items and markdowns in a timely manner.
• Work closely with Revenue Operations team
• Verify suppliers and pricing, correcting issues that may exist
• Audit and analyze Revenue Operations transactions/reports with the ability to identify potential issues. Providing feedback to related department management.
• Coordinate the contract lifecycle for vendors, including intake, documentation, approvals, execution and recordkeeping.
• Act as liaison between property stakeholders, vendors, legal and finance to coordinate contract reviews, approvals and required documentation.
• Enter and maintain contracts through Malbek, the company's Contract Lifecycle Management (CLM) system.
• Coordinate communications and follow up with vendors and property stakeholders to ensure contracts and documentation move efficiently through review and approval processes.
• Track contract renewal and expiration dates and proactively coordinate with stakeholders on renewals, amendments or required actions.
• Work with Accounts Payable team to ensure required information and documentation is provided for vendor setup
• Ensure procurement and contracting activities follow company policies related to vendor selection, purchasing approvals, contracting procedures and documentation requirements.
• Maintain organized records of contracts, vendors and procurement activity.
• Help improve procurement processes and maintain clear documentation.
• Assist in Physical Inventory tagging and mapping
• Represent the company to guests and other team members in a positive & friendly manner
• Satisfies Wild Adventures standards for performance and conduct. For example, reports to work regularly and on time
• "Create Memories Worth Repeating" for our Guests by exceeding expectations
• Performs other duties as assigned

Position Qualifications Competency Statement(s)

• Analytical Skills – The ability to be given direction, understand the direction and achieve positive results by analyzing the situation, the materials given and the tasks to be done.
• Detail Oriented – Ability to pay attention to the small things – finding trends to praise or correct within data analysis tasks for inventory, sales, waste management, etc.
• Communication Skills – Ability to communicate effectively with others, using spoken or written word.
• Organized – Possessing the trait of being organized or following a systemic method of performing a task.
• Time Management – Ability to utilize the available time to organize and complete work within given deadlines.
• Problem Solving – Ability to find a solution for or to deal proactively with work related problems.
• Accountability
  - Ability to accept responsibility and account for his/her actions.
• Accuracy
  - Ability to perform work accurately and thoroughly.
• Adaptability
  - Ability to adapt to change in the workplace.
• Honesty / Integrity
  - Ability to be truthful and be seen as credible in the workplace.
• Initiative
  - Ability to make decisions or take actions to solve a problem or reach a goal.
• Self-Motivated
  - Ability to be internally…