AP Clerk

Job Title:
Accounts Payable (AP) Clerk

Location: Valhalla, NY
Schedule: Monday – Friday, 8:30 AM – 5:00 PM
Pay Rate: $20/hour

The Accounts Payable (AP) Clerk is responsible for supporting the full-cycle accounts payable process, including invoice processing, vendor payments, and maintaining accurate financial records. This role ensures timely and accurate payment of company expenses while building and maintaining strong relationships with assigned vendors. The AP Clerk works closely with internal teams to resolve discrepancies and support overall financial operations.

• Review invoices for accuracy, proper documentation, and contract compliance
• Code invoices to appropriate cost centers and general ledger accounts
• Verify approvals and process vendor invoices and payment requests
• Match purchase orders, invoices, and receiving documentation
• Prepare and process payments, including checks, ACH, and wires
• Reconcile vendor statements and investigate/resolve discrepancies
• Maintain organized and accurate AP records, including electronic filing and scanning
• Respond to vendor inquiries regarding payment status and account details
• Coordinate and manage vendor payment schedules as needed
• Support month-end close activities and financial reporting
• Monitor payment timelines to ensure on-time disbursements
• Accurately enter financial data into accounting systems
• Assist with audits by providing requested AP documentation
• Collaborate with Supply Chain, Buyers, and Receiving to resolve invoice and PO discrepancies
• Participate in system testing, upgrades, and process improvements
• Assist with special projects and other duties as assigned

Experience:

• 1+ years of accounts payable experience, preferably in a full-cycle AP environment

Education:

• High school diploma or equivalent required
• Associate degree in Accounting, Finance, or related field preferred

Skills & Competencies:

• Strong proficiency in Microsoft Excel, Word, and Outlook
• High attention to detail and accuracy in data entry
• Excellent organizational and time management skills
• Strong communication and problem-solving abilities
• Ability to work independently and collaboratively within a team
• Experience with ERP systems (INFOR preferred, but not required)