Executive Assistant

Job Summary:

The Executive Assistant is responsible to perform a variety of administrative tasks that directly support theSr. Leadership for WMCHealth Network. The position provides high level administrative support for legal services.

Responsibilities:

* Answer all incoming telephone calls for legal department and route them accordingly.

* Coordinate and/or arrange meetings, conference calls, travel schedule and schedule interviews.

* Maintain multiple calendars of appointments, ensuring the attorney is appraised of all appointments and changes, as well as matters requiring immediate attention.

* Maintain executive team contracts and keep contacts up to date for hospital contacts and physicians.

* Manage communication and correspondence as well as greeting visitors and maintaining office supplies for the department.

* Collaborate with several internal departments on a daily basis to facilitate a smooth flow of information.

* Prepare word documents, mail merge and excel spreadsheets as requested.

* Create/print additional reports as needed by leadership team.

* Complete additional special projects as assigned.

* Manage and distribute information within the department which includes taking memos and maintaining files.

* Preform all secretarial tasks for one or more Attorney.

* Assist with execution of contracts on a daily basis and maintain appropriate contact with all internal departments for status inquiries on contracts.

* Gather appropriate materials from the attorney and other administrative support staff to respond to routine inquires as appropriate.

* Open and screen mail, answer routine mail independently and route other mail with background material as necessary.

* Prepare and file legal documents for court proceedings as needed

* Coordinate vacation schedules among administrative support staff to ensure that adequate secretarial coverage is provided.

Qualifications/Requirements:

Experience:

Minimum of 2-4 years of prior administrative experience and minimum of 1 year experience working within a law firm is preferred but not required.

Education:

Bachelor's degree, or equivalent work experience, required.

Licenses /

Certifications:

N/A

Other:

N/A

Special Requirements :

* Proficiency in Outlook and MS Word, to include advanced formatting and red-lining.

* Proficient grammar and writing skills to efficiently proof and edit documentation; strong attention to detail is essential.

* Gather appropriate materials from the attorney and other administrative support staff to respond to routine inquires as appropriate.

* Ability to manipulate pdf documents and use associated software tools such as pdf Convertor and Adobe reader.

* Creative and persistent problem solver.

* Ability to multi
-task and prioritize workload in a fast-pace environment.

* Ability to work pro-actively and with little supervision.

* Excellent organization, written and communication skills required.

* Strong interpersonal skills to handle sensitive situations and confidential information.