Program Coordinator

Program Coordinator

The Program Coordinator is responsible for the day-to-day coordination and administration of designated academic and student programs, including the Accelerated iBMS (AMP), Clinical Laboratory Sciences (CLS), and Dental Linker (DLP) programs. The position serves as a primary program resource for students, faculty, program leadership, academic administrators, and external academic and clinical partners.

The Program Coordinator independently coordinates program processes, student progression activities, admissions-related activities, clinical and laboratory experiences, accreditation documentation, program communications, and program-specific reporting. The position ensures that established academic, clinical, regulatory, accreditation, and institutional requirements are implemented consistently across assigned programs. The position requires the ability to interpret program requirements, coordinate activities involving multiple stakeholders, monitor completion of academic and program milestones, identify operational issues, and recommend solutions to support program effectiveness and student success.

The Program Coordinator is responsible for program-specific coordination and implementation and does not serve as general clerical or secretarial support for faculty, academic chairs, or administrative offices.

Program Coordination and Administration

• Coordinate the day-to-day implementation of assigned academic programs and ensure that program activities are carried out in accordance with established academic policies, procedures, timelines, and requirements.
• Serve as a primary program resource for students, faculty, program leadership, administrators, and designated external partners.
• Coordinate program calendars, academic activities, student milestones, and program deliverables to ensure timely completion of required activities.
• Monitor program processes and identify operational issues that may affect student progression, program effectiveness, or compliance.
• Recommend improvements to program processes, procedures, communication practices, and student support activities.
• Coordinate with appropriate institutional offices to resolve program-specific academic, registration, technology, facilities, and student-service matters.

Admissions and Student Progression

• Coordinate admissions-related activities for assigned programs, including applicant communications, interview scheduling, interview logistics, information sessions, orientations, and related recruitment activities.
• Coordinate communications and materials associated with admissions interviews and program onboarding.
• Coordinate student enrollment, onboarding, program entry requirements, and other program-specific processes.
• Monitor student progression and program completion requirements and communicate outstanding requirements to students and appropriate program personnel.
• Track conditional acceptance requirements and other program-specific student obligations.
• Monitor completion of required academic deliverables and follow up with students regarding established program deadlines.
• Coordinate mock interview and professional-development activities, including scheduling participants, distributing program materials, and coordinating collection of feedback.
• Maintain appropriate student and program records in accordance with institutional policies and applicable privacy requirements.

Academic and Clinical Program Coordination

• Coordinate with program faculty regarding student laboratory rotations, clinical experiences, and other required program activities.
• Assist with the placement and scheduling of students in required laboratory and clinical experiences in accordance with established program requirements.
• Coordinate documentation associated with hospital, clinical, laboratory, and other external program affiliations.
• Communicate established requirements, schedules, expectations, and documentation requirements to students, faculty, and external partners.
• Monitor completion of program-specific clinical, laboratory, and academic requirements and escalate unresolved issues to appropriate program leadership.

Accreditation, Compliance, and…