Clerkship Director, Psychiatry

Clerkship Director

The Clerkship Director (CD) is responsible for the clerkship educational program delivered at New York Medical College (NYMC) School of Medicine (NYMC or "College") clinical affiliate sites in required disciplines. The CD reports to the Phase 2 Director of the M.D. Degree Program (Director) who reports to the Assistant Dean of Clinical Sciences (ADCS) in the Office of Undergraduate Medical Education (UME).

The CD is responsible for the education, evaluation, advisory, administrative, and professional responsibilities as relates to the clerkship educational program in the specified clerkship discipline. Requirements related to clerkship educational programming are in turn associated with Liaison Committee on Medical Education (LCME) guidelines and requirements.

Student Education, Feedback, Assessment and Remediation Responsibilities:

• Provide instruction/teaching for orientation to the clerkship program for students rotating across all NYMC affiliate sites; review the clerkship's goals, objectives and assessment measures.
• Serve as a lead, visible teacher in the clerkship didactic program.
• Develop and maintain an up-to-date and accurate course syllabus and materials housed within the learning management system ("LEO") to support and facilitate student learning.
• Monitor the mid-clerkship feedback process, ensuring that all students at all sites have one or more meaningful feedback conversations with a designated faculty member; provide direct feedback to students as appropriate.
• Teach faculty feedback skills and provide constructive feedback to faculty members that supports the improvement of their skills in this area; target faculty skills development based on the review of content contained in the mid-clerkship feedback exercise.
• Communicate identified student problems to the Office of Student Affairs, the Phase 2 Director, and/or ADCS immediately; meet with any students requiring assistance or remediation.
• Review, collate, and ensure final grades with narrative comments for students are completed for all rotating students according to deadlines set by the ADCS and Phase 2 & Phase 3 Subcommittees (e.g., within four weeks of the end of the clerkship rotation).
• Serve as a small group faculty facilitator and a small group faculty leader for the student transition programs; identity and recruit additional faculty in your discipline to support the small group learning experiences.
• Provide student evaluation as a faculty evaluator for the Clinical Competency Assessment of Phase 2 Students.

Faculty and Program Evaluation Responsibilities:

• Review student evaluations provided by the Offices of Assessment and Evaluation and UME and create short- and long-term action plans as appropriate, and in concert with the academic department chair, Phase 2 Director and the ADCS.
• Develop processes with the academic department chair whereby faculty and resident teaching evaluation summaries are communicated to affiliate site representatives and faculty for the purposes of continuous quality improvement.
• Complete annual clerkship director reflection form or other course evaluation tool to outline areas of strength, areas that need improvement, and support institutional continuous quality improvement under direction of the Phase 2 Director and/or the ADCS.
• Review feedback about faculty and resident teaching performance.
• Identify faculty for outstanding teaching recognition(s) and bring to the attention of the Phase 2 Director and/or ADCS.
• Identify faculty that warrant remediation and bring to the attention of the Phase 2 Director and/or ADCS and academic department chair; work to develop an action plan in concert with local site leadership (e.g., chair, chief of service, residency program director) and the Offices of Faculty Affairs/Development and UME, as appropriate.

Advisory Role & Responsibilities:

• Counsel students for career development in your field.
• Oversee and participate in the identification, recruitment, development of faculty career mentors/ advisors/ sponsors in your discipline and/or sub-specialty area, and at least bi-annually communicate a roster of faculty members to the Offices of Student Affairs and UME.
• Incorporate and utilize career advising materials provided by the Office of Student Affairs.
• Write letters of recommendation as requested by students.
• Oversee and ensure that all departmental letters for residency program applications are of high quality and completed in a timely manner.

Administrative Responsibilities:

• Oversee and collaborate with affiliated site directors to ensure that all students have comparable schedules/ duty hours and balance of required activities.
• Participate as an active member of the Phase 2 & Phase 3 Curriculum Subcommittee of the Education and Curriculum Committee; attend monthly and ad hoc meetings.
• Meet with the Phase 2 Director and the ADCS at least twice per year to review clerkship progress and individual performance.

Clinical Affiliate Site Responsibilities:

• Supervise…